Recruiting operations specialist

Transwestern Real Estate Services adds value for investors, owners, and occupiers of all commercial property types through comprehensive solutions grounded in sound market intelligence. Part of the Transwestern companies, the firm applies a consultative approach to Agency Leasing, Asset Services, Tenant Advisory + Workplace Solutions, Capital Markets and Research & Investment Analytics.


Our firm’s award-winning culture and reputation for exceptional service are built on a common purpose – Empowering Good People to do Extraordinary Things Together. This unique approach, reinforced by the hiring of smart, passionate, hard-working people who understand the benefits of both collaboration and independence, creates value for our team members and clients every day.

The Recruiting Operations Specialist will play a key role in streamlining and optimizing the recruitment process. This position will assist with full cycle recruitment for Corporate Services positions including sourcing, attracting, interviewing, and assisting with the selection of top talent in collaboration with departmental leadership and business partners. This role will be responsible for overseeing and managing relationships and contracts with external recruiting agencies. The Recruiting Operations Specialist will be a brand ambassador for the company and deliver a consistent, best in class candidate experience throughout the recruitment process.

POSITION ESSENTIAL FUNCTIONS

Corporate Services:

• Foster and maintain relationships with hiring managers in Corporate Services to identify recruitment needs, job duties, qualifications, and skills to develop recruitment strategies.

• Build and preserve a robust talent pipeline for current and future hiring needs within Corporate Services.

• Conduct thorough candidate screenings for Corporate Services positions to assess qualifications, skills, and cultural fit, as requested.

• Communicate with candidates regarding interviews, feedback, and next steps, addressing any candidate inquiries with timely and professional responses.

• Develop a keen understanding of the differences between various roles within the Corporate Service functions across the organization.

• Manage usage of all Corporate Service position profiles, ensuring the available profile drafts are maintained and used uniformly used across the organization.

Transwestern Platform:

• Provide complete, accurate, and inspiring information to candidates about the company and position, reinforcing the values and culture.

• Maintain and utilize various recruitment channels, including job boards, social media, and professional networks, to identify and attract potential candidates, acting as the point of contact for these channels.

• Assist with managing and growing our company brand and recruiting presence across social media channels.

• Stay knowledgeable about recruiting best practices, industry trends, employment law, and compliance factors, implementing that knowledge through the end-to-end recruiting process.

• Provide support and training to hiring managers on the use of available recruitment processes, systems, and tools.

• Partner with the HR Team to create best practices for recruiting, using recruitment data to identify trends and areas for improvement.

• Maintain data integrity within the company’s Applicant Tracking System (Workday).

Agency Management:

• Manage and track relationships with external recruiting agencies, Transwestern currently uses, directing hiring managers to work with approved agencies.

• In partnership with legal, negotiate terms and conditions of new and existing contracts with external agencies, ensuring contracts comply with company policies and legal requirements.

• Monitor contract performance and manage renewals or terminations as needed.

• Develop and implement best practices for managing agency relationships and contracts.

• Create monthly agency reports to track recruiting metrics.

Contingent Workers:

• Oversee the contingent worker processes within Workday, confirming business cases and needed data is provided for all workers, and ensuring Transwestern is compliant with contingent worker policies.

• Create monthly contingent worker reports and provide updates to HR Business Partners.

POSITION REQUIREMENTS

• A bachelor’s degree with emphasis in human resources or related field.

• 4 - 5 years of experience working in recruitment operations, talent acquisition, or a similar field.

• Recruitment experience in commercial real estate, hospitality or investment services is highly preferred.

• Familiarity with relevant employment laws.

• Strong negotiation skills and experience with contract management.

• Experience with Workday Recruiting and/or ATS (Applicant Tracking Systems) is a plus.

• Experience with LinkedIn Recruiting, Glassdoor, and/or Indeed is a plus.

• Advanced proficiency with Microsoft Word and Excel.

• Exhibit excellent verbal and written communication skills.

• Demonstrate strong analytical capabilities with a high attention to detail.

• Strong sense of urgency and ability to work in fast-paced, ever-changing environment.

• Ability to work in a team, collaborative environment.

• Excellent organizational and time management skills.

• Demonstrate strong analytical capabilities with a high attention to detail.

• Ability to keep information and internal communications confidential.

• Ability to provide efficient, timely, reliable, and courteous service to internal and external customers.

• Ability to travel as necessary according to business needs. No more than 10%.

WORK SHIFT

LOCATION

We Are Transwestern!

Transwestern's Guiding Principles are woven into the fabric of our firm and underscore the value of each individual team member. We embrace diversity, equity and inclusion — not only as the right thing to do, but as a reflection of who we are. It is our responsibility and heartfelt desire to create an environment that elevates the human spirit and brings out the best in everyone. Transwestern offers an exciting work environment, competitive salary and excellent benefits, which include medical, dental and vision coverage, as well as a 401(K) plan. Transwestern is an Equal Opportunity Employer.

Third Party Agencies/Vendors!

Transwestern recognizes the valued service provided by its recruitment agencies and as such have a Preferred Supplier List, which whom terms of business have been agreed. Only suppliers who have signed these terms can engage with Transwestern and its Family of Companies. If you are interested in becoming a Preferred Supplier vendor, we invite you to email us only at . Please provide relevant information about your agency, and our dedicated team will carefully review and approve your submission. We will reach out if we find that there is a potential match and interest in adding your agency to our preapproved recruiting vendors list. Agreements obtained outside of this formal process will not be recognized and will be deemed invalid. We appreciate your understanding and cooperation in adhering to this established procedure. Thank you in advance.