Regional Administrative Assistant

Regional Administrative Assistant Location San Antonio, TX (Airport area) : Position Summary Regional Admins provides support to the Regional Team and office staff. Regional Admins ensures maximum productivity in a safe environment, controls expenses, and remains compliant with company procedures in accordance to AutoZone's expectation. Position Responsibilities Provides daily administrative support to regional staff Maintains confidentiality in all employee interactions, and in maintaining employee files. Screens incoming telephone calls; responds to inquiries and resolves issues requiring attention Screens telephone calls, redirects to HRBP who can quickly and efficiently respond when needed, and takes messages as necessary Screens correspondence, prioritizes mail, and drafts responses as appropriate. Refers more complex issues and/or urgent matters to the appropriate individual, gathers any additional information needed to respond Coordinates and maintains calendars; plans and schedules meetings, conferences, teleconferences, and travel Coordinates events by ensuring that the appropriate software, equipment, meeting space, and other items (pre-meeting documentation, food, supplies, etc.) are available Makes necessary travel arrangements, including ground transportation and hotel accommodations. Prepares travel itineraries for supervisor and direct reports. Handles travel expense reporting for regional staff Generates reports and coordinates preparation of reports by collecting, analyzing and compiling information Organizes payment of invoices Resolves administrative problems by collecting information, analyzing data, and identifying solutions. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies Assumes responsibility for maintenance of office equipment, including computers, copy machines and fax machines Maintains files and office equipment Position Requirements High School Diploma or equivalent 2-3 years general administrative / office and customer relations experience Excellent verbal and written communication skills Proficient in Microsoft Word, Power Point, Outlook, and Excel