Accounts specialist

Full job description

Overview:

Sheldon Manufacturing, Inc. was founded with the goal of being a world-leading manufacturer of constant temperature equipment. For over 50 years Sheldon Manufacturing has worked with industry leaders to design constant temperature and environmental control solutions for life sciences and industrial applications.

Interested candidates should submit their cover letter and resume to Accounting Manager Will Sharp, at

Responsibilities:

• Send out customer invoices daily by email or mail.
• Payment Posting:
• Review ACH deposits received directly from the bank site and print the backup documents for each payment received before posting it to the customer account.
• Log in to Merchant Center and download a transaction report batch of all the credit card payments processed the day before. Print the credit card receipts from that report and a copy of the order before posting the batch into the customer’s account through Business Central.
• Review each customer check received first to ensure that the invoice or order number listed on the remittance that is being paid for is open before depositing the check through Sheldon’s Manufacturing check scanner. Any Canadian checks received, must be driven to the bank to be deposited (<5-minute drive from the company).
• Wire payment notifications received by the accounting manager must be printed along with a copy of the open order to be posted to the customer(s) account.
• Adjust eligible discounts taken on customer checks, remove the wire fees from the Wire payments, or adjust off any Letter of Credit bank fees through Business Central.
• Post prepayments to an open order and send out the prepayment invoice within the day.
• Scan and Store printed posted reports into DocuWare.
• Download customer aged reports in PDF and excel format weekly, and email out to customer service, order entry, sales, and upper management.
• Review each customer account through the customer’s detailed aged report to ensure payments, credits, or any adjustments have been applied or made to the invoice.
• Contact customers by email or phone to request payment status on outstanding invoices.
• Confirm and verify payment requests received from customer service, order entry, or the customer.
• Inform the internal team of any prepayments received so orders can be released for shipment.
• Generate a late fee for overdue unpaid invoices and/or place customers’ accounts on hold.
• Towards the end of the month print out customer statements and email or mail out.
• Take care of any billing inquiries requests as well as review and research any internal or external discrepancy request of a customer’s account or applied payment.
• Help Sales department complete accounting related information for vendor registrations.
• Pick up mail from the Postal office or mailbox across the company street if the accounting manager is not in the office (<4min drive from the company). Distribute the mail to the intended person.

Desired Experience, Skills, and Abilities

• Efficient multitasking and time management skills
• Excellent verbal and written communication skills
• Strong analytical, quantitative, critical thinking and problem-solving skills
• Strong interaction with senior management ‎
• Work independently, manage multiple priorities, and work well under pressure ‎
• Communication skills such as listening and conveying information effectively, leadership skills ‎and being service oriented
• High level of organization, accuracy and attention to details
• Ability to deliver a high standard of customer service in a fast-paced environment
• High school diploma/GED
• Degree in business administration, accounting preferred or equivalent work experience
• Proficient with Microsoft Office and advanced knowledge of accounting software
• Working knowledge of accounting principles

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 30 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Opportunities for advancement
• Paid sick time
• Paid time off
• Vision insurance
• Work from home

Experience level:

• No experience needed

Physical setting:

• Office

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Overtime

Supplemental pay types:

• Bonus opportunities
• Overtime pay

Experience:

• Accounting: 1 year (Preferred)
• Microsoft Excel: 1 year (Preferred)

Ability to Commute:

• Cornelius, OR 97113 (Required)

Ability to Relocate:

• Cornelius, OR 97113: Relocate before starting work (Required)

Work Location: Hybrid remote in Cornelius, OR 97113