Admin Assistant - History

Company : University Of New Mexico

Job Type : Full Time

Remote / Work from Home

Number of Applicants

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000+

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Job Description - Admin Assistant - History

Admin Assistant 2 - History Location Albuquerque, NM (University Hts area) : Requisition ID req28389 Working Title Admin Assistant 2 - History Position Grade 07 Position Summary
The Dept. of History is looking for a motivated individual to be responsible for the front office. Employee staffs the front office, answers questions, provides information regarding classes and our graduate program. Assists the Center for the SW and Medieval Studies program with various projects when needed. Handles sensitive materials with TOUCHNET online ordering system in addition to checks and cash for the NMHR renewals & subscriptions. Serves as a liaison w/other depts and operating units to resolve day-to-day administrative and operational problems. This position assigns use of space for 3 dept. seminar rooms and Common Room and then must report daily/weekly use to scheduling as mandated by HED. Compiles reports and statistics required for various department reports. Responsible for EVALKIT and providing information to that office. Assists faculty newsletter editor compiling, verifying information, proofing and editing copy and complete layout of annual NEWSLETTER, which is mailed to 500 Department of History in the U.S and also updates layout and changes to Dept. Graduate Handbook. Compiles Faculty and PhD (current and recent grads) which is published in the AHA online and hardcopy of the Directory of History Depts. Responsible for updating web page for 30 faculty members and 65 graduate students in promoting current milestones and Dept. events and other social media outlets. This requires ongoing training w/A&S senior web designer to maintain/ update/build dept. webpage. Assists DA with annual inventory of dept. equipment including 79 computers and is responsible for processing annual equipment check-out forms now required by UNM Inventory. Assists with special events such as new graduate student orientation, faculty retreats, HGSA meetings, Dept. Commencement ceremony, and Dept. colloquiums, opening /closing of the office daily and assist with other duties/projects as assigned. If you enjoy working with a wide variety of people and a desire to work in a collaborative environment which encourages teamwork, please apply.
See the Position Description for additional information.
Conditions of Employment
If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.
Minimum Qualifications
High school diploma or GED; at least 3 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications
Experience working in Higher Education
Excellent Customer Service Skills
Detail oriented with strong organizational skills
Ability to prioritize, and handle multiple tasks and meet critical deadlines.
Additional Requirements Campus Main - Albuquerque, NM Department History Department (687A) Employment Type Staff Staff Type Regular - Full-Time Term End Date Status Non-Exempt Pay Hourly: $16.23 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Background Check Required Yes For Best Consideration Date 2/13/2024 Eligible for Remote Work No Eligible for Remote Work Statement Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
Attach a resume/application with a cover letter, including three Professional References.
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit Refer to for a definition of Regular Staff.