Administrative Assistant

Adecco is currently assisting a local financial client in their search for an Administrative Assistant in New York City, NY. The position is 3+ months long with opportunity for extension and offers a starting pay rate of $25.93/hr. plus overtime. 

Responsibilities :

·Report directly to a senior-level executive of the organization

·Liaise and coordinate communications and meetings with internal and external stakeholders including C-suite executives e.g. CEOs, CFOs, CROs, government officials etc.

·Proactively manage the calendar of senior executive, anticipate necessary background material, and effectively resolve conflicts that arise in a professional manner.

·Answer executive phone lines, which entails taking accurate messages, knowing executives whereabouts and handling calls with appropriate judgment

·Provide confidential administrative services and handle personal business matters to optimize the executives’ time

·Manage several different objectives, projects and/or activities simultaneously

·Use the online travel system to schedule travel arrangements (both domestic and international)

·Maintain client contact list and schedule routine follow-ups with senior executive clients

·Prepare briefing memos for meetings including interfacing with stakeholders across the enterprise to receive information

·Manage workflow reporting across various projects and prepare dashboard reporting for senior executive

·Must sit in New York and follow the Global Markets Workplace Excellence guidelines of 2 work from home days per month

Ideal candidate :

·Min 5 Years’ administrative experience with a financial institution supporting executive level management

·Exceptional communication skills, both verbal and written, with the ability to build relationships and effectively communicate with internal teams and executive level management to gather and convey relevant information

·Excellent time management, organization, and multi-tasking skills

·Exceptional analytical, problem-solving and organizational skills

·Advanced computing knowledge: Outlook, Word, Power point, OneNote and Excel

·Team player with exemplary work ethic that thrives in a fast-paced environment

·Ability to interact with senior management under highly demanding conditions

·Strong attention to detail, ability to work effectively under pressure and time constraints

·Ability to work between 8am – 6pm and on-call during outside business hours Click ‘Apply Now’ for immediate consideration for this Administrative Assistant opportunity in New York City, NY! Pay Details: $25.93 per hour Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records subject to federal contractor requirements and/or security clearance requirements.