Assistant Manager, Dean's Office

Assistant Manager, Dean's Office (School of Social Work) Location Baltimore, MD :

The University of Maryland, Baltimore (UMB) is currently seeking an Assistant Manager to join the Dean's office of the School of Social Work. Reporting to the Dean of the School of Social Work, the Assistant Manager is responsible for assisting in the management of the day-to-day administrative support and oversight of the Dean's office. The Assistant Manager provides daily administrative support including general secretarial and bookkeeping activities, such as record maintenance, documentation preparation and dissemination, unit budget, calendar planning, inventory and space maintenance, etc., to ensure an efficient office.

The Assistant Manager is responsible for applying specialized and theoretical knowledge, principles, and concepts of a professional discipline normally acquired through advanced education or specialized training. This includes applying in-depth, expert level knowledge, concepts, principles, and skills. Examples of such abilities include resolving issues and significant matters on behalf of the Dean and Senior Leadership team by utilizing independent judgment, discretion, creativity, and analytical thinking. The Assistant Manager contributes to development and evaluation of goals and objectives including those outlined in the School's strategic plan. The position will support strategic initiatives, creating, implementing, and analyzing surveys, and updating the progress made on the website and other locations.

The position independently manages or administers programs, processes, projects, or resources. They will have a wide latitude in decision making to interpret unclear or inadequate guidelines and confers with the Dean only on controversial or far-reaching matters. To make such decisions, the Assistant Manager will proactively resolve broad and unique matters requiring expert and sophisticated analysis and interpretation. The position acts as an expert resource to others.

BENEFITS (Exempt Regular):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. This position participates in a retirement program (pension or optional retirement plan/ORP) that must be selected and is effective on your date of hire. Exempt regular staff receive a generous paid leave package that includes over 4 weeks of vacation accrued each year, 15 paid holidays, 3 personal leave, unlimited accrual of sick time, and comprehensive health insurance; professional learning and development programs; tuition remission for employees and their dependents at any University System of Maryland school; and flexible work schedules and teleworking options (if applicable per job).

UMB is Ranked Among the Best Employers for Diversity by Forbes 2022 & 2023.

Essential Functions:

• Manages and maintains daily office operations and administrative support staff, requiring prioritization of a variety of tasks.
• Utilizing a triage approach, handles and/or redirects issue(s) as appropriate, ensuring the most effective use of resources within the Dean's office.
• Prioritizes and coordinate meetings, conferences, events and appointments within the Dean's executive office. Prepare background materials as needed. May take minutes at these meetings as needed.
• Organizes calendars maximizing use of technologies to ensure efficiency of communications. Responsible for accuracy of the Dean's calendars, and ensuring that various scheduling is handled with a sense of urgency as appropriate; maintains appropriate record-keeping systems in conjunction with scheduling.
• Supports strategic planning efforts including developing, implementing, and analyzing surveys of faculty, staff, or students.
• Monitors the office budget and expenses, ensures timely reimbursements, and manages the Dean's travel.
• Occasionally serves as a liaison to faculty, staff, students, alumni, Board of Advisors, and the general public for the Dean's office.
• Serves as the liaison with the Provost office with the use of Interfolio for faculty reviews.
• Participates in special projects, and performs other administrative duties having a significant impact on the overall goals of the Dean's Office.
• Supervises staff providing a variety of high-level administrative support (including travel arrangements) to the Dean and other Associate Deans; serves as a backup to these functions as needed.
• Oversees recruitment, performance, and training of any team members, identifying strengths and challenges of staff to maintain a well-trained, highly involved, and motivated team.
• Represent the Dean's Office at internal/external meetings or committees as assigned.
• Performs other related duties as assigned.

Qualifications

Education: Bachelor's degree.

Experience: Two (2) years related administrative or business operations environment supporting an executive.

Supervisory Experience: One (1) year of direct supervision involved in recruitment, training, and professional development of staff.

Preferred Knowledge, Skills, and Abilities:

• Ability to effectively communicate both verbal and written thoughts, ideas, and facts.
• Skill in effective use of applicable technology/systems.
• Ability to manage multiple priorities.
• Ability to work cooperatively with others and independently.
• Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery.

The Hiring Range for this position is $84,000 - $90,000 per year, commensurate with education and experience.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at .

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

Job : Reg or CII Exempt Staff - E1499E Employee Class : Exempt Regular Full Time/Part Time : Full-Time Shift : Day Job Financial Disclosure : No Organization : School of Social Work - External Affairs Job Posting : Feb 1, 2024 Unposting Date : Mar 2, 2024, 10:59:00 PM