Contract administration specialist

What drives you?

At MnDOT, we are driven to find talented, innovative employees for Minnesota’s nationally recognized transportation system. We work to build the best team in the transportation industry to ensure that Minnesota thrives with a safe, sustainable and leading edge transportation system. You will be surrounded by a diverse community of experts, each driven by challenging work and motivated by the greater good. You will understand the impact of the work you are doing and be able to see the benefit you are providing to the citizens of Minnesota. You can set your sights high and use your strengths to grow within the organization. MnDOT offers superior health and retirement benefits as well as a solid commitment to work-life balance, which provides you the tools to thrive both at work and outside of work.

Job Details

Working Title: Contract Administration Specialist

Job Class: Engineering Specialist Senior

Agency: Transportation Dept

• Who May Apply : Open to all qualified job seekers
• Date Posted : 04/12/2024
• Closing Date : 04/25/2024
• Hiring Agency/Seniority Unit : Transportation Dept / DOT-Metro-Central Off-MGEC
• Division/Unit : Metro / Metro State Aid
• Work Shift/Work Hours : Day Shift
• Days of Work : Monday - Friday
• Travel Required : No
• Salary Range: $33.45 - $49.28 / hourly; $69,843 - $102,896 / annually
• Classified Status : Classified
• Bargaining Unit/Union : 212 - MN Govt Engineers Council/Engineers
• Last Incumbent : Kyle Puent
• Supervisor Name : Michael Pretel
• FLSA Status : Nonexempt
• Telework Eligible : Yes
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

Job Summary

This is a Metro District position located in Roseville, MN. This position will have the option to work in office or a hybrid schedule of two days in office and three days teleworking each week. If working a hybrid schedule, the employee will be required to make a telework arrangement with their supervisor.

This position provides engineering oversight, leadership, and direction to the Contract Administration Unit of the Metro State Aid Office for post letting activities of over 93 local agencies in the Federal Aid and State Aid programs, so that locally let projects are constructed, administered, completed, and paid for in accordance with applicable State Aid and Federal Aid requirements.

** The Minnesota Department of Transportation does not sponsor applicants for work visas or Optional Practical Training Extensions for STEM Students. Individuals must be legally authorized to work in the US at the start of employment.

Qualifications

Minimum Qualifications

To qualify, Engineering Specialist Senior applicants must meet all the following:

• Three (3) years of advanced para-engineering experience at the Engineering Specialist level (or equivalent) that demonstrates all the following:
• Experience evaluating and interpreting State-Aid and Federal-Aid construction plans, standard specifications, and special provisions to ensure compliance with contract requirements.
• Experience providing construction inspection and acceptance of construction projects and resolution of any resulting issues.
• Experience with State Aid Design Standards as they relate to changed conditions to ensure compliance with standards.
• Experience performing project documentation in administration of construction contracts.
• Knowledge of all phases of construction practices and procedures of highway and bridge construction and contract administration.
• Knowledge of engineering principles and practices in roadway design, traffic engineering, water resource engineering, bridge engineering, and materials and soils engineering.
• Valid Class D Driver’s License.

I f advanced to the finalist pool, in addition to the previous qualifications, you will be assessed on the following criteria during a job interview:

• Human relations skills sufficient to gain consensus and collaboration sufficient to build and maintain effective working relationships and run effective meetings.
• Demonstrated ability to effectively communicate clearly and concisely both verbally and in writing sufficient to give direction, facilitate meetings, make public presentations, and answer project specific and policy questions and to write letters and other documentation.

Preferred Qualifications

Preference will be given to applicants who have the following:

• Experience initiating, and/or reviewing, and/or implementing State-Aid and Federal-Aid change orders to advise on form and documents content and determine funding eligibility.
• Some knowledge of Highway program funding eligibility such as State Aid, Federal Aid, Municipal Agreements, Turnback, Bonds, etc.
• Experience providing construction/contract administration oversight for projects on local or state roadways.
• Experience working collaboratively with local agencies to execute engineering projects.

Additional Requirements

It is our policy that the successful candidate must pass a background check prior to employment. The background check may consist of the following components:

• SEMA4 Records Check
• Criminal History Check
• Employment Reference Check
• Education/License Verification

Application Details

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at or email . For additional information about the application process, go to

If you have questions about the position, contact Cheryl Utz at or .

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Cheryl Utz at .

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email and indicate what assistance is needed.

The Minnesota Department of Transportation (MnDOT) encourages participation in all its programs, services and activities and does not discriminate against qualified applicants with disabilities. Anyone who believes they may need a reasonable accommodation in order to fully participate in the job application, interview or selection processes may contact any agency official with whom applicant has contact in the processing of their employment application to request an accommodation. Applicants may also contact the MnDOT Affirmative Action office to request an accommodation by: E-mail: ; or by calling Janet Miller at ; or using MN Relay 711.

The MnDOT Reasonable Accommodation policy can be found at: