Graduate Program Coordinator

The School of Art & Art History is seeking a Graduate Program Coordinator. 

This position Serves as the main contact for the MA, MFA, and PhD programs of the School of Art and Art History. Facilitates the admissions process, maintains records on all graduate students, and counsels and processes paperwork for graduate students from the application process through graduation. Responsible for graduate student contracts and budget tracking. Facilitates the graduate student orientation in the fall and the graduation ceremony in the spring.

Key Responsibilities: 

• Serve as graduate program liaison with faculty, staff, students, applicants, Graduate College, and Admissions Office.
• Collect, maintain, and analyze student records for all graduate students.
• Obtain, prepare, and assemble all information for faculty review related to the application, review, and graduation process for the graduate program.
• Assist the Directors of Graduate Studies with new graduate student and teaching assistant orientations.
• Process changes to the Graduate Student Re-Appointment System for TAs and RAs.

After a sufficient orientation period, this position is eligible for hybrid work within Iowa and will require a work arrangement form to be completed. Per policy, work arrangements will be reviewed annually and must comply with the remote work program and related policies and employee travel policy when working at a remote location.

For a full job description or questions about this position, please send an email to  

Education Required: 

• A Bachelor's degree or an equivalent combination of education and experience is required.

Required Qualifications: 

• Some (6 months to 1 year) administrative experience
• Excellent oral and written communication skills
• Must be proficient in computer software applications, especially spreadsheet database systems.
• Ability to multitask and manage multiple cycles of deadlines and processes simultaneously.

Desired Qualifications: 

• Working knowledge of University policies, procedures and regulations.

Position and Application details: 

For additional job details and to apply please visit and access requisition 24002684. 

In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission.    

• Resume  
• Cover Letter  

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. Please note that this position is not eligible for visa sponsorship in the United States.  

For additional questions, please contact:

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.

About University of Iowa

With over 31,000 students, the University of Iowa is one of the nation's top public research universities, a member of the Big Ten conference and the Association of American Universities. The University of Iowa is composed of eleven colleges and is known around the world for its balanced commitment to the arts, sciences, and humanities. It is home to one of the nation's largest academic medical centers and the pioneering Iowa Writers' Workshop. The University of Iowa promotes work/life integration and is located in the casual yet cosmopolitan environment of Iowa City, widely recognized as one of the country's most livable communities.