Receiving Specialist

Receiving Specialist

University of North Carolina at Chapel Hill Job Location: North CarolinaApply By: 03/29/2024Date Created: 03-25-2024

***Please follow the above steps to ensure your post is formatted correctly*** Receiving Specialist University of North Carolina at Chapel Hill   Position Number 00031787 Application Deadline 03/29/2024 Work Schedule 8 hours/day; Monday – Friday Hiring Range $50,280 - $54,776 Department Description: The University Libraries aspires to set the standard for public university research libraries in the digital age. As one of the premier libraries in the South, we are an essential partner in the research, education, clinical care, and public service missions of UNC-Chapel Hill. The library system includes 10 on-campus Libraries, with nearly 10 million volumes, rich archival collections, and a growing investment in digital collections. The University Libraries serves campus and broader communities that reflect the socioeconomic, ethnic, and religious diversity of the state of North Carolina, and we maintain a welcoming, inclusive, and open educational and workplace climate for all. We strive to create an environment of respect and collaboration where vision and innovation can flourish. Learn more about our Strategic Framework including our pillars, values, and priorities by visiting https://library.unc.edu/about/strategic-framework/. Equal Opportunity Employer: The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran. Position Description: The Receiving Specialist is a member of the Resource Acquisitions & Management (RAM) department. This department handles the acquisitions, licensing, administration, and support for library materials for collections throughout the University Libraries. RAM is responsible for expending a multi-million dollar monographic materials budget by acquiring print and electronic materials, using a variety of methods: firm orders, approval plans, blanket orders, and standing orders. The department places orders, sets up access, claims outstanding materials, receives materials, and processes invoices for subsequent payment. University Library Technicians in RAM work directly with different internal customers and external resource/service providers to answer questions about materials, complete orders, authorize payments, establish access and administration, and to ensure the functionality and availability of materials. This position may be eligible for a hybrid work arrangement that may include a partially remote work location, consistent with System Office policy. UNC Chapel Hill employees are generally required to reside within a reasonable commuting distance of their assigned duty station Responsibilities: * Manage the receipt of and payment for library materials acquired by multiple acquisition types, each of which involves unique workflows, vendor contacts, systems, and processes. * Receive library materials in all formats acquired by approval plans with U.S. and international vendors and blanket orders * Create and update records with relevant metadata, notes, and payment details to ensure they accurately represent the materials received and their associated costs. * Confirm the specificity of shipments align with expected orders across a range of unique workflows and vendors. * Review invoices for accuracy and authorize invoices for payment. * Use independent decision-making skills and direct communication to identify and troubleshoot complex problems in collaboration with staff across RAM, other library departments, and vendor contacts according to established policies. * Assist with the management of resources acquired by standing order and firm order. * Occasional copy cataloging work on an as-needed basis. Essential Skills, Knowledge and Abilities:  * Ability to perform complex tasks with a high degree of accuracy and minimal direct supervision, prioritizing tasks effectively and managing time and deadlines * Strong technical literacy and computer skills that include fluency with Microsoft office applications * Evidence of strong organizational and analytical skills. * Excellent oral and written communication skills * Ability to work independently as well as cooperatively within a team environment Preferred Qualifications: Previous academic library and technical service experience, particularly in cataloging or acquisitions; bibliographic knowledge of at least one modern language other than English; experience with Sierra or another automated library system. Qualifications and Experience: High school diploma or equivalency and two years of experience in library services, office support, or related field; or equivalent combination of training and experience. Special Physical and Mental Requirements: This position would require an ability to do sustained work at a computer; Ability to move library materials/unpack boxes onto book trucks with or with or without accommodations; Quick Link for Direct Access to Posting:  https://unc.peopleadmin.com/postings/277017Department Contact Name and Title:  Sonya Harris, HR Consultant Department Contact Telephone or Email:   Posting Open Date: 03/22/2024 Posting Close Date:  03/29/2024 Open Until Filled:  No Office of Human Resources Contact Information:  If you experience any problems accessing the system or have questions about the application process, please contact the University’s Equal Employment Opportunity office at or send an email to .