Staff Office Administrator

Staff Office Administrator Location Hybrid remote in Panama City, FL :

ARA is seeking an experienced office administrator to work full-time for our Engineering Science Division in Panama City, FL. Hybrid or remote work arrangements may be considered, for the right candidate.

What you will do as a staff office administrator:

• As part of the administrative support team reporting to the division administrator, help ensure the division functions efficiently and effectively.
• Assist with the preparation of proposals and technical reports, including formatting and adherence to submittal instructions. May also serve as a Trusted Cost Proposal Expert (TCPE).
• Serve as the HR administrator for the division, with responsibilities throughout the employee lifecycle, including but not limited to:
  • Work with hiring managers to create and manage job postings.
  • Conduct new hire onboarding and process employee separations.
  • Respond to HR-related questions and concerns from employees.
  • Coordinate training for new and existing employees.
• Support general office administrative functions, including reception, correspondence, coordinating meetings and office morale functions, ordering supplies, maintaining office equipment, and the like.

Staff office administrator requirements:

• Bachelors or better in Business Administration or a related field.
• At least 2 years of progressively responsible office administration experience, including experience with proposal preparation and HR support functions.
• Proficiency in the use of Microsoft Office, as well as software systems for HR, time reporting, enterprise resource planning (ERP), etc.
• Detail oriented, well organized, and able to multi-task in a busy office environment.
• Willing to learn new tasks and take initiative.
• General office skills such as copying, scanning, filing, shipping, email, and multi-line telephone.

About ARA:

ARA is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2,000 professionals and continues to grow. ARA offices throughout the United States and Canada provide a broad range of technical expertise in civil technologies, computer software and simulation, defense technologies, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for pavement analysis, environmental site characterization, and robotics.

At ARA, employees are our greatest assets. We realize that employee ownership spawns greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company's success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, “Engineering and Science for Fun and Profit” sums up the ARA experience.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)