Senior Administrative Assistant - Immediate Start

We are looking for a confident Senior Administrative Assistant to join our growing team at Purdue University in Fort Wayne, IN.
Growing your career as a Full Time Senior Administrative Assistant is a great opportunity to develop exceptional skills.
If you are strong in communication, cooperation and have the right mindset for the job, then apply for the position of Senior Administrative Assistant at Purdue University today!

Join Purdue University Fort Wayne:

Purdue University Fort Wayne seeks to develop and nurture its diversity. PFW is committed to maintaining an inclusive community that recognizes and values the inherent worth and dignity of every person; fosters tolerance, sensitivity, understanding, and mutual respect. We strive to add hardworking people to our team and we are currently seeking a Senior Administrative Assistant . 

 

Your day to day: 

• Maintain and reconcile School of Music accounts to ensure accurate transfers and payments. 
• Track payments for expenditures and prepare reports for the Director. 
• Compile financial data to prepare budget projections. 
• Manage purchasing including processing P-card transactions, payee certifications, direct invoice vouchers, purchase requests, and petty cash. 
• Prepare and process HR payroll and employment documents for Limited-Term Lecturers and work-study students. 
• Manage scholarship accounts of approximately $250,000 annually. Advise school director on student eligibility, prepare scholarship agreements, monitor acceptance of awards, and notify Financial Aid Office of agreements. 
• Receive and track payments for JazzFest and Three Rivers Honor Band. 
• Other financial duties as assigned by the Director. 
• Screen calls and visitors; coordinate Director’s correspondence and reports. 
• Coordinate school secretary’s assignments to ensure quality and timeliness of work; provide input on annual evaluation. 
• Order music for ensembles 
• Order office supplies 
• Arrange lodging and receive/process paperwork for guest artists. 
• Assist search committees with recruitment activities. 
• Distribute and track keys for Rhinehart Music Center, Sweetwater Music Center, and other School of Music facilities. 
• Maintain confidential personnel files for School of Music faculty. 
• Arrange for maintenance of instruments and piano tuning; monitor repair and replacement of school computers. 
• Organize reception for annual Holiday donor event. 
• Other office support duties as assigned by the Director. 
• Communicates with budget manager, financial aid and all school faculty

 

Why we'll love you:

• You have worked hard to earn a High School Diploma or GED. 
• You have at least 4 years of experience in a general office setting. 
• You have knowledge of budgeting, hiring practices, contracts and financial aid. 

 

Why you’ll love us: 

• Free tuition through Purdue University Global 
• Fee remission for a traditional Purdue degree for yourself, spouse, and children 
• Health, Vision, and Dental Insurance available on first day of employment 
• Additional voluntary benefits 
• Retirement benefits 
• Paid Time Off 
• Support for professional development opportunities 
• Live and work in an affordable, family friendly community 

Additional Information: 

• Purdue will not sponsor employment authorization for this position
• A background and misconduct check will be required for employment in this position 
• FLSA: Non-Exempt (Eligible for Overtime) 
• Retirement Eligibility: Non-Exempt Defined Contribution Plan 

Purdue Fort Wayne is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and protected veterans are encouraged to apply. 

Benefits of working as a Senior Administrative Assistant in Fort Wayne, IN:

● Learning opportunities
● Company offers career progression opportunities
● Advantageous package