Senior Executive Assistant - Urgent Role

We are hiring an organized Senior Executive Assistant to join our growing team at Quartz in Madison, WI.
Growing your career as a Full Time Senior Executive Assistant is a terrific opportunity to develop competitive skills.
If you are strong in adaptability, critical thinking and have the right mindset for the job, then apply for the position of Senior Executive Assistant at Quartz today!

Come find your spark at Quartz! We are seeking an independent problem solver with great attention to detail and follow up skills to join our Madison, WI office as a Senior Executive Assistant. This role will provide day-to-day executive administrative support to our Sales leadership and as well as the Sales team. This position will support staff that are in various work environments including in person, hybrid, remote, and in different time zones.

Benefits:

• Opportunity to support executives and leaders with ability to fully manage calendars, proactively assuring work time on schedules
• In-person or hybrid work environment options available
• Starting pay range based upon skills and experience: $24.47 - $30.63/hr. plus robust benefits package

Perform designated executive support duties requiring judgment, initiative, and knowledge of office functions for the designated executive(s) and director(s) and manger(s). Responsible for providing excellent quality service and maintaining excellent working relationships for internal and external customers. This may include such duties as:

• Schedule internal and external meetings/events and appointments via Outlook for leaders as requested (includes scheduling, room reservations, equipment set up and catering orders). Proactive maintenance of calendars.
• Prepare, compose, and type letters/memos/emails, graphs, charts, studies, presentations, miscellaneous reports, and research for assigned leader.
• Screen and direct telephone calls, mail, and email to the appropriate person within the organization. Establish, maintain, and revise files. Obtain appropriate signatures as needed and requested on documents/contracts/agreements.
• Make purchase orders as needed, booking travel as needed, reconcile company credit card, allocate purchases to appropriate budget cost centers, create expense reports and help others troubleshoot fiscal processes

• Associate degree in business administration or related field; experience will be considered in lieu of educational requirement
• 8+ years of administrative/secretarial experience including previous executive level experience
• Ability to maintain confidentiality
• Proficient and highly literate in common computer applications including internet research, MS Office (Word, Excel, PowerPoint, and Outlook)
• Demonstrated calendar management skills, including the coordination of complex meetings
• Minute taking experience preferred, and excellent editorial/proofreading ability needed
• Ability to interact with people at all levels inside and outside the organization
• Ability to work self-sufficiently and prioritize workload to complete tasks and projects with minimal direction to achieve accomplishments
• Ability to adapt to change, adjust responses accordingly and initiate steps to maximize resources toward a common goal
• Professional demeanor and ability to defuse situations in a calm demeanor
• Knowledge of managed care, insurance, or medical terminology is preferred
• Excellent oral and written communication skills

This position may work remotely but will be required to report to our office in Madison, WI as needed. Hardware and equipment will be provided by the company, but candidates must have access to high-speed, non-satellite Internet to successfully work from home.

Quartz offers an excellent benefit and compensation package, opportunity for career advancement and a professional culture built upon the foundations of Respect, Responsibility, Relationships, and Resourcefulness. All employment offers are contingent upon successful completion of a pre-employment criminal background check and drug screening.

Quartz values and embraces diversity and is proud to be an Equal Employment Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity or expression, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Benefits of working as a Senior Executive Assistant in Madison, WI:

● Company offers great benefits
● Company offers career progression opportunities
● Advantageous package

● Remote Work opportunity