Sponsored Program Administrator-Office of Sponsored Programs

Market Range: 12

Hiring Salary: $5,014.28 - $6,842.95/Monthly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: Under the direction of the Director, the Sponsored Program Administrator provides program support to principal investigators, administrators, and staff regarding the timely completion of required documents for institutional approval and proposal submission. This position initiates and provides one-on-one training and guidance to University of Tennessee Health Science Center (UTHSC) faculty and staff on the use of electronic routing through Cayuse and the maintenance of the system database for each proposal. The position collaborates with other teams and departments to ensure proposals and awards data are accurate.

MINIMUM REQUIREMENTS :

1. Reviews grants and instructs members of the UTHSC research community on the proposal preparation for grant applications.
2. Prioritizes grant and contract submissions due to funding agencies' deadlines. Communicates to University departments any additional documentation needed.
3. Assists with developing UTHSC electronic document routing procedures and grant award processes. Ensures the accuracy of new grant awards before entering into database.
4. Develops training methods and initiates small group and/or one-on-one trainings to advise UTHSC faculty and staff on electronic proposal preparation and routing systems, as well as grant forms and electronic routing procedures.
5. Ensures budgets and all other aspects of the proposal are accurate and compliant with sponsor requirements and federal and institutional guidelines, regulations, and laws.
6. Establishes and trains faculty and staff on the use of National Institutes of Health (NIH) Commons accounts.
7. Advises departmental personnel and faculty on proposal processes and problem resolutions. Communicates any grant and proposal issues to investigators, outside agencies, departments, and University officials.
8. Collaborates with UT System and UTHSC committees to develop, test, and analyze Cayuse procedures and works with UTHSC Electronic Research Administration staff to ensure Cayuse processes are functioning properly, and suggest changes as needed. Assists UT faculty, staff, and UTHSC Electronic Research Administration staff with the development of Cayuse reports.
9. Reviews Just-in-Time Progress Reports for submission and accuracy.
10. Collaborates with the Sponsored Projects accounting department to ensure both offices have records of all awards.
11. Performs other related duties as assigned.