Sr. Administrative Assistant

1. Provide a full range of administrative, clerical, and financial support to the Center for Language Study. Assist in coordinating administrative, programmatic, and office activities, and assist with selecting, implementing and coordinating office procedures and systems.  Serve as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities of the Center.  Perform routine office support activities and maintain operation of office equipment.2. Provide comprehensive support for the English Language Program. Act as registrar for ELP courses and workshops.  Maintain a database of ELP students and programs, including courses, assessments, workshops, and tutoring.  Generate reports (including enrollments, attendance) for ELP Language Program Director and CLS Director.  Coordinate student training on the online speech tutoring system (Carnegie Speech).  Support the intensive English Summer Program for graduate students (organize events and activities, assist in preparing budget, documents and materials, support students and faculty). 3. Coordinate event planning for CLS, including conferences, Brown Bags, lectures, workshops and other events and special projects, and provide on-site support; this includes working with service providers (Yale and community), maintaining and updating event budget as needed, researching venues, updating and distributing conference and event schedules and agendas, and organizing event folders.  Maintain contact and mail lists.4. Coordinate publicity and marketing for CLS; maintain and update website; design and create brochures, flyers, and other publicity materials for CLS programs and events.5. Perform other related duties as required or assigned.



Required Skill/ability 1: Intermediate level skills in Microsoft Office applications. Ability to use document and project management tools and programs. Demonstrated ability to compile and generate data for reporting through a range of applications and to organize and maintain paper and electronic files. Demonstrated ability with calendar management.



Required Skill/ability 2: Excellent organizational and recordkeeping skills; knowledge of purchasing, budgeting, and accounting procedures and demonstrated ability with financial expense report submission and approvals.



Required Skill/ability 3: Ability to work with educational systems. Ability to work effectively with a diverse student, faculty and staff body. Strong customer service orientation and problem-solving skills and ability to work effectively and positively with staff at all levels.



Required Skill/ability 4: Ability to work independently and proactively in a busy and demanding environment, with attention to detail. Ability to meet multiple deadlines and excellent attendance and reliability. Ability to maintain discretion for confidential information.



Required Skill/ability 5: Prior demonstrated experience providing administrative support. Demonstrated experience in event planning and support. Ability to work occasional evenings or weekends as needed.



Preferred Education: Bachelor's degree



Work Week: Standard (M-F equal number of hours per day)



Posting Position Title: Senior Administrative Assistant, CLS



University Job Title: Sr. Administrative Assistant



Preferred Education, Experience and Skills: Bachelor's degree

Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education.

About Yale University

Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.

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