Staff assistant - office operations

Overview:

The Emma Eccles Jones College of Education and Human Services seeks an experienced administrative professional to work as an essential member of the Dean’s office team. The individual will assist with daily operations of the Dean’s office as detailed in the Responsibilities section. This position offers opportunity for growth and career development.

This position includes excellent benefits such as 13 paid holidays; 12 days of vacation and 12 days of sick leave per year; 50% tuition reduction for employee, spouse, and dependents; competitive health benefits packages and a generous contribution toward your retirement. View more information here: Summary of Benefits 2023-2024

Responsibilities:

Daily Operations:

• Provide reception duties for the Dean’s office suite
• Provide administrative support
• Maintain college calendar website and directories
• Oversee college awards process from nomination through award ceremony
• Serves as the Emergency Response Coordinator for the College
• Enters and tracks Facilities requests for the Dean’s office and Education building common spaces
• Assist with event and meeting planning which may require early, late, or weekend work hours
• Pcard and travel reconciliation for College Development Officers

Development and Stewardship:

• Process donations and prepares acknowledgement letters and other correspondence
• Maintain foundation, corporation, and individual donor files
• Tracking and communicating project details and progress between PR & Marketing and Development teams
• Works with departments/units in the College in the collection of letters of appreciation, photos, and other information from scholarship recipients to give to donors to help with engagement and appreciation
• Attends Central Stewardship meetings and reports information back to Dean’s Office personnel

Student Award:

• Cross trains with the Student Awards Staff Assistant to serve as backup when needed
• Coordinates gift agreement criteria with Student Awards Staff Assistant
• Data entry initiator of qualified and non-qualified awards
• Individual follow up on unaccepted student awards
• Works with Dean’s office Award Committee on Dean’s office awards and donor communication

Qualifications:

Minimum Qualifications:

• Four years of secretarial or office-related experience; OR a certificate of completion of Business Administrative Support program plus two years of experience; OR an Associate’s degree plus two years of experience; OR a Bachelor’s degree plus one year of experience
• Good understanding of the English language; excellent written communication skills, including spelling, grammar, and letter writing; excellent proofreading skills

Preferred Qualifications:

• Bachelor’s degree plus THREE years of experience
• Experience working in higher education
• Experience with fundraising/development
• Knowledge of USU's Student Banner System

Knowledge, Skills, and Abilities:

• Strong computer skills, including proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint), page layout or design programs, mail merge, webpage maintenance, and databases
• Project management skills and ability to meet deadlines, as well as keep others on track
• Ability to work effectively in a fast-paced, demanding office, and to manage multiple tasks in a timely, effective, and detail-oriented manner
• Effective organization and problem-solving skills, with the ability to work independently with limited supervision
• Ability to maintain a high degree of confidentiality, sensitivity, and discretion
• Ability to effectively interact with office personnel to meet deadlines and prioritize workload appropriately and adjust responsibilities as needed
• Excellent interpersonal and proven customer service skills with the ability to communicate in a professional manner with the University community, senior members of administration, donors, and University guests
• Ability to maintain a positive, customer-service friendly attitude

Required Documents:

Along with the online application, please attach:

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Contact information for three professional references to be entered in the Candidate Profile
• Cover letter to be typed/pasted at the end of your application

Please do not upload any documents other than your resume to your candidate profile. You will be instructed to type/paste the cover letter during your application.

**Document size may not exceed 10 MB.**

Advertised Salary: Minimum $36,320 commensurate with experience plus excellent benefits ADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights:

The Emma Eccles Jones College of Education and Human Services is home to eight academic departments and is committed to providing the best learning opportunities and educational research in the state of Utah. Our programs are strengthened by an on-campus elementary laboratory school and five stand-alone centers, including the Sorenson Legacy Foundation Center for Clinical Excellence. The college offers clinical services to the community across the human lifespan and provides students with real-world service and research opportunities.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant and space-grant university, with a strong commitment to excellence, access, and inclusion. USU serves approximately 27,500 students throughout the state at three residential campuses, eight statewide campuses, and 23 education centers. USU Online has served students from all 50 states and 55 countries for over 25 years, and USU Extension provides outreach and service to all counties in Utah.

As a land-grant university, USU engages communities and empowers people to lead successful lives of involvement, innovation, and impact. As an R1 research institution, USU provides a high-quality undergraduate and graduate education at an affordable price. Washington Monthly has consistently ranked USU in the top 10 among public universities for contribution to social mobility, research, and public service.

Utah State is committed to cultivating a diverse, equitable, and inclusive community where different perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Learn more about USU.

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at or .

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation.

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  updated 7/2023

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

Executive Director of the Office of Equity Matthew Pinner, , Distance Education Rm. 401,

Title IX Coordinator Cody Carmichael, , Distance Education Rm. 404,

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, ,

• updated 09/2023