Number of Applicants
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APPLICATION PROCESS AND HIRING TIMELINE INFORMATION
To apply for this position, you should submit:
1. KWU Employment Application
2. Cover letter,
3. Resume/curriculum vitae,
4. Three references,
5. Desired salary (may be entered on application)
6. Please email your application materials to .
The timeline for filling this position is:
KWU is an Equal Opportunity Employer and encourages diversity in employment . We will check references of
past employers. We will acknowledge receipt of your application as soon as we receive it.
ADMINISTRATIVE INFORMATION
POSITION : Campus Visit Coordinator
POSITION’S GROUP : Advancement, Admissions, MARCOM
GROUP’S MAJOR RESPONSIBILITIES : The Advancement, Admissions and MARCOM Office advances the mission of
Kansas Wesleyan University through exceptional marketing and communications, student-centered recruiting,
and donor-centered fundraising activities.
POSITION’S DEPARTMENT : Admissions, Advancement and MARCOM Departments.
DEPARTMENT’S MAJOR RESPONSIBILITIES : The purpose of the Admissions Department is to recruit, admit and
enroll prospective students to become members of the Kansas Wesleyan University community. The
Department is responsible for conducting all activities to accomplish enrollment goals set by the institution.
POSITION’S DIRECT SUPERVISOR : Claire Houk
DATE POSITION LAST REVIEWED OR ANALYZED : June 2024, Executive Vice President of Advancement and
University Operations, and Human Resources.
POSITION’S EMPLOYMENT STATUS : Full-Time, Non-Exempt/Hourly, Staff, At-Will.
POSITION’S SALARY AND BENEFITS : Salary to be determined at hiring based on the applicant’s qualifications and
experience. Benefits are available for full-time employees.
POSITION INFORMATION
POSITION SUMMARY : Coordinate schedules for personal and group campus visits. Promote and represent Kansas
Wesleyan University as the first point of contact for prospective students, families, and counselors. Support
prospective students through one of the most important chapters in their lives - inquiring about KWU, applying,
committing, and enrolling.
POSITION WORKS WITH : All employees of the University to include administrators, staff, faculty, and students.
POSITION’S STAFF AUTHORITY : Student workers and graduate assistants
POSITION’S BUDGET AUTHORITY : N/A
Position Description – Campus Visit Coordinator |
POSITION’S PHYSICAL WORKING CONDITIONS : Ability to operate a motor vehicle, limate-controlled office and
classroom environment. Standing, sitting, stooping, walking, talking, seeing, hearing, keyboarding, filing, and
other similar physical motions and activities are a usual part of the job.
POSITION’S UNUSUAL HAZARDS OR WORKING CONDITIONS : none
POSITION’S EQUIPMENT : University phone system, University computer system, desktop computer.
POSITION’S WORK SCHEDULE : Due to the nature of the work, some weekend and evening hours are required.
POSITION RESPONSIBILITIES AND DUTIES
POSITION’S ESSENTIAL DUTIES: (85%)
• Manages the office for Admissions and provides support to the office staff.
• Ensures clear, timely and effective communication with the admissions staff, to prioritize attention to items
that will maintain and build KWU's professional reputation among all stakeholders.
electronic filing systems, for scholarships, visitors, accepted and deposited students and email management.
The essential roles, responsibilities and activities in this position are as follows:
• Provides courteous, accurate and �mely customer service to students, staff and external clients and refers
inquiries to appropriate personnel.
informa�onal sessions.
management, and material prepara�on for mee�ngs.
members.
du�es including the coordina�on and prepara�on of agendas and suppor�ng materials, take notes and
compile minutes.
organiza�onal structures, and EM staff to respond effec�vely to various stakeholders.
Other Duties as Assigned (15%)
• Other duties as assigned by supervisor.
Position Description – Campus Visit Coordinator |
POSITION QUALIFICATIONS
EDUCATION :
KNOWLEDGE, SKILLS, ABILITIES, and ATTITUDES – KSAA’s :
NOTICE OF SPECIAL JOB OR EMPLOYMENT REQUIREMENTS
1. THIS JOB DESCRIPTION IS NOT DESIGNED TO COVER OR CONTAIN A COMPREHESIVE LIST OF ALL DUTIES AND
RESULTS TO BE PERFORMED IN THIS JOB. DUTIES AND PERFORMANCE STANDARDS MAY BE ADDED,
SUBTRACTED, AND/OR CHANGED BY YOUR SUPERVISOR AT ANY TIME DUE TO CHANGES IN DEPARTMENT OR
UNIVERSITY REQUIREMENTS.
2. Unless exempt due to an employment contract signed by the President of Kansas Wesleyan University, all
employees of Kansas Wesleyan are to be considered as an “at-will” employee.
3. All employees of Kansas Wesleyan University are considered “responsible employees” pertaining to Title IX
regulations concerning both the prevention and reporting of sexual assault or harassment situations. As such,
all employees must communicate with the Title IX Coordinator if they witness or hear about a sexual assault or
harassment situation.
4. Kansas Wesleyan University is an equal opportunity employer and complies with EEOC and ADA employment
requirements. It is and has been the policy of Kansas Wesleyan University to grant equal opportunity to all
qualified persons without unlawful discrimination based on race, color, gender, age, national origin, ancestry,
ethnicity, disability, sexual orientation, religion, or veteran status. To fulfill its mission as a United Methodist
affiliated institution, preference in hiring shall be given to persons who can affirm the Institution’s mission.
5. All “offers of employment” are subject to a criminal background check prior to employment.
Position Description – Campus Visit Coordinator |
This job is no longer accepting applications.
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