Stewarding Administrative Assistant

Job summary
This position provides administrative support within Banquets and will support the Banquet and Pastry Chefs with Banquet Event Orders (BEOs). Performs duties such as financial recordkeeping and data entry, payroll, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Requires independent judgment, planning, prioritizing and organizing diversified workload.
Job seniority: mid-to-senior level
Responsibilities
• Answer telephones and transfer to appropriate staff member. • Create and modify documents using Microsoft Office. • Maintain confidentiality in all aspects of client, staff and agency information. • Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing. • Maintain hard copy and electronic filing system. • Research, price, and purchase office furniture and supplies. • Setup and coordinate meetings and conferences. • Support staff in assigned project based work. • Prepare responses to correspondence containing routine inquiries. • Create and modify documents such as invoices, reports, memos, letters and financial statements using word processing, spreadsheet, database and/or other presentation software. • Collect and maintain inventory of office equipment and supplies. • Arrange for the repair and maintenance of office equipment. • Other duties as assigned.
Requirements
• Computer literate and proficient with Microsoft Office including Excel. • Excellent writing, analytical and problem-solving skills. • Knowledge of principles and practices of organization, planning, records management, and general administration. • Ability to communicate effectively and establish and maintain effective working relationships with staff. • High school education or equivalent. • At least one year of prior food and beverage experience highly desirable. • Five years experience as an administrative assistant or office administrator with increasing responsibilities in a high volume environment.