Student Services Secretary

Position Type:
Secretarial/Clerical/Secretary/Receptionist Date Posted:
5/20/2024 Location:
Madison Central High School Date Available:
2024-2025 Closing Date:
05/30/2024 ALL APPLICANTS MUST APPLY ONLINE Job Title: Student Support Secretary
Reports To: School Principal
FLSA Status: Exempt POSITION SUMMARY
The job of Secretary was established for the purpose/s of providing secretarial services in the daily operation of the counselors office. This position requires a variety of complex and confidential administrative and secretarial support; analyzing requests and providing recommendations for action; communicating information on behalf of the school. This job is distinguished from similar jobs by the following characteristics: this position is an executive level clerical support position requiring a high level of confidentiality, skills and organization. This job reports to the school counselors and the principal of the school. QUALIFICATIONS

• Associate of Arts degree and five years of increasingly responsible secretarial experience, including records maintenance and bookkeeping.
  
• Advanced technical training in secretarial, bookkeeping or accounting procedures may substitute on a month-for-month basis for up to five years of the required experience.
  
• Knowledge of secretarial and bookkeeping procedures; ability to maintain accurate records.
  
• Keyboarding skill at 60 wpm
  
• Skill in operating a variety of office machines.
  
• Effective oral and written communication skills.
  
• Ability to operate a computer.
  
• Experience with/knowledge of computer software such as Windows, MS Office, and other application software.
  
• Experience with/knowledge of Internet and e-mail communications
  
• Ability to learn federal, state, and district rules and regulations concerning accounting procedures.
  
• Ability to set up and maintain an accurate filing system.
  
• Ability to organize and set priorities.
  
• Ability to work effectively under pressure and remain flexible to changes in situations or assignments.
  
• Ability to work independently with minimal supervision.
  
• Ability to maintain confidentiality.
  
• Ability to detect errors in bookkeeping procedures.
  
• Ability to communicate bookkeeping procedures to school office staff.
  
• Ability to establish and maintain effective working relationship with staff.
  

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and move up to 55 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is a standard office setting and school/classroom combined with a server room. The noise level in the work environment is usually low to moderate and occasionally high. Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. The job description is not a contract or employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable. ALL APPLICANTS MUST APPLY ONLINE Please send resume and letter of interest to Principal NAME at Must hold a valid MS Educator License with the endorsement codes: Job Title: Student Support Secretary
Reports To: School Principal
FLSA Status: Exempt POSITION SUMMARY
The job of Secretary was established for the purpose/s of providing secretarial services in the daily operation of the counselors office. This position requires a variety of complex and confidential administrative and secretarial support; analyzing requests and providing recommendations for action; communicating information on behalf of the school. This job is distinguished from similar jobs by the following characteristics: this position is an executive level clerical support position requiring a high level of confidentiality, skills and organization. This job reports to the school counselors and the principal of the school. QUALIFICATIONS

• Associate of Arts degree and five years of increasingly responsible secretarial experience, including records maintenance and bookkeeping.
  
• Advanced technical training in secretarial, bookkeeping or accounting procedures may substitute on a month-for-month basis for up to five years of the required experience.
  
• Knowledge of secretarial and bookkeeping procedures; ability to maintain accurate records.
  
• Keyboarding skill at 60 wpm
  
• Skill in operating a variety of office machines.
  
• Effective oral and written communication skills.
  
• Ability to operate a computer.
  
• Experience with/knowledge of computer software such as Windows, MS Office, and other application software.
  
• Experience with/knowledge of Internet and e-mail communications
  
• Ability to learn federal, state, and district rules and regulations concerning accounting procedures.
  
• Ability to set up and maintain an accurate filing system.
  
• Ability to organize and set priorities.
  
• Ability to work effectively under pressure and remain flexible to changes in situations or assignments.
  
• Ability to work independently with minimal supervision.
  
• Ability to maintain confidentiality.
  
• Ability to detect errors in bookkeeping procedures.
  
• Ability to communicate bookkeeping procedures to school office staff.
  
• Ability to establish and maintain effective working relationship with staff.
  

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand, walk; sit; use hands for fine manipulation, handle or feel and reach with hands and arms using a keyboard and video display terminal. The employee is occasionally required to stoop, kneel, crouch or crawl. The employee must regularly lift and move up to 55 pounds and occasionally up to 75 pounds. Specific vision abilities required by this job include close vision. WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is a standard office setting and school/classroom combined with a server room. The noise level in the work environment is usually low to moderate and occasionally high. Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions, or working conditions associated with the job. The job description is not a contract or employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify, or delete any aspect of this job (or the position itself) at any time as it deems advisable.