Tax Project Manager

BeachFleischman PLLC is the largest locally owned accounting, business advisory, and financial services firm in southern Arizona. Our team strives to enhance companies' and individual clients' financial health by adding value through long-term client relationships and individualized service.

We are seeking a proactive and self-motivated Project Manager to join our Tucson or Nogales office.

SUMMARY DESCRIPTION

The Project Manager will analyze tax documents to ensure all guidelines have been met prior to the preparation of the tax return.

Essential Duties and Responsibilities

Prepare Quick Assessment of client documents including:

Business Returns:

• Prepare Document Request List (DRL) by looking at the prior year file.
• Send DRL to client.
• Receive/file items on DRL in Caseware (CW).
• Follow up with client regarding missing DRL items.
• Once 80% of DRL items are received/filed, log in tax return in XCM and notify Relationship Manager (RM) that return has been logged in.
• Follow up with client regarding remaining DRL items and save in CW once received .

Individual Returns:

• Organize/sort client documents to be scanned (documents can be received via paper, electronically or via Tax Caddy).
• Review Tax Caddy accounts for clients that have uploaded documents but have not marked as "done uploading". Contact these clients and ask them if they are done uploading.
• Send missing items list to client.
• Once 80% of items are received/filed, log in tax return in XCM and notify RM that return has been logged in.
• Review Tax Caddy for items that were uploaded by client after return was logged in. Save those items in CW or send to SurePrep (SP) for scanning these items into SP binder.
• Follow up with client regarding remaining missing items and save in CW once received or send to SP for scanning.

Other duties as assigned.

Knowledge, Skills and Abilities

• Ability to learn complex tax software systems.
• Must have strong communication, organizational, and analytical skills.

Education and Experience Requirement

• Bachelor's degree in business or related field OR
• 4+ years of administrative experience