Three Oaks Hospitality

Three Oaks Hospitality’s collection of community-driven restaurants and bars includes: Steelbach, M.Bird, Stones Throw, Ro, Jekyll, The Fold, Lily’s Sweet Treats, BAR AW, Butcher n’ Barbeque, Champagne Porch, and Kipos. With over 500 employees and an ever-growing collection of concepts, Three Oaks Hospitality continues to expand its portfolio with a mission to create memorable moments within their spaces, inspired by creativity and encouraged curiosity.

Job Summary:

We are seeking a highly organized and proactive Operations Administrative Assistant to join our team. The ideal candidate will play a crucial role in coordinating various operational tasks, ensuring seamless communication between departments, and supporting the smooth running of our restaurant concepts.

Supervisory Responsibilities:

None.

Duties/Responsibilities:

• Coordination with GMs: Work closely with General Managers at the restaurants to order supplies, including pens, merchandise, menu boards, and stickers.
•  Menu Management: Input all menu edits from chefs to update menus. Ensure all menu changes are up-to-date online by assigning tasks in Asana to the appropriate team members.
•  Menu Approval: Obtain approval from chefs on all menu designs once completed.
•  Signage Management: Oversee all signage needs for all restaurant concepts, ensuring timely submission of printing documents to the printer, picking up prints, and delivering them to the appropriate locations.
•  OptiSigns Management: Manage OptiSigns for all restaurant concepts, ensuring content is updated and functioning properly.
•  Weekly Specials: Input weekly lunch specials into Asana and upload them to OptiSigns every Monday.
•  Monthly Lunch Omakase Coordination: Reach out on the 20th of each month to collect the lunch omakase details for Ro, coordinating with the team via Asana.
• Sourcing Needs: Source all concept needs, including pens, menu books, stickers, labels, signs, and merchandise.
•  Cocktails That Care Coordination: Manage the Cocktails That Care initiative, ensuring websites are updated, and all teams have the necessary handouts and ingredients.
•  Event and Holiday Specials Coordination: Work with all concepts to coordinate specials for big events and holidays.
•  Liaison Role: Act as the point of contact between General Managers, Marketing, Operations, and Chefs.
•  Business Cards: Order business cards and coordinate the design process.
•  Reordering Supplies: Responsible for re-ordering necessary items for each restaurant concept.
•  Weekly Menu Orders: Coordinate weekly menu orders for each concept, ensuring timely reordering and printing of menus as needed.

Required Skills/Experience:

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite and familiarity with project management tools.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Attention to detail and problem-solving skills.
• Experience with social media platforms and content approval processes is a plus.
• Proactive mindset with the ability to take initiative and work independently.
• Hospitality experience is preferred. 

  Education:

• High School Diploma or equivalent required.
• 2-4 years of experience in a marketing support role

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Benefits:

• Generous paid time off 
• Medical, dental, vision, life
• 401(k) with company match
• Employee Discount
• Referral Program
• Flexible Schedule
• Paid Training
• Free Parking