Construction Coordinator / Project Admin

Construction Coordinator / Project Admin

The Construction Coordinator / Project Admin reports to the Vice Presidents of Construction and Construction Managers and functions as an integral part of all phases of construction projects.  This position will help with design development/pre-construction, bidding, contracting, submittals budget reconciliation and closeout for multiple projects.

RESPONSIBILITIES

• Assist Vice Presidents (VPs), Construction Manager (CMs), and Construction Superintendents throughout all stages of construction.
• Perform research and coordination of special projects in the department as assigned.
• Prepare special reports as needed for the Construction Department.
• Assist Accounting Department management with efforts to improve workflow efficiencies.
• Work closely with Construction Accounting, VPs, CMs and Construction Superintendents to ensure accurate and timely review of the construction budget and actual expenditures information is in the system and on the progress billings.
• Assist in scheduling meetings as requested.
• Attend design meetings, take notes and follow up on tasks as directed by VPs and CMs.
• Assist in pulling permits and paying fees
• Review plans and report back to VPs and CMs about project details and unique conditions
• Assist with creation and review of trade specific scopes of work
• Load plans onto Procore

EXPERIENCE

The Construction Coordinator / Project Admin should have at least 1-3 years of demonstrated experience in the construction industry.  In addition, individual should have the following minimal skills and experience.

• Be proficient in MS Outlook, MS Word, MS Excel and MS PowerPoint.
• Experience in MS Project, Procore and Yardi preferred. 
• Be able to comprehend and follow instructions and be able to multi-task.
• Perform complex and repetitive tasks.
• Maintain a fast work pace and high-volume workload.
• Relate to others beyond giving and receiving instructions.
• Be a strong team player and able to take initiative on projects.