Project Coordinator

Full job description

Company Description

The Vertex Companies, LLC (VERTEX) is a leading multidisciplinary engineering and consulting firm that provides forensic consulting, engineering design, construction management, claims & dispute resolution, and environmental solutions to insurance carriers, sureties, law firms, real estate owners, property managers, public agencies, and commercial clients.

We are seeking a detail-oriented Project Coordinator to join our Project Advisory team, responsible for supporting project planning, execution, and delivery while coordinating with stakeholders to ensure timely and successful project outcomes. Ideal candidates will have strong organizational skills, excellent communication abilities, and experience in project management.

• Reviews, tracks, and manages a large number and wide variety of contractual and technical documents.
• Maintains regional project and report logs.
• Conducts site visits to take construction photos, write progress notes, and perform offsite materials observations.
• Reviews construction documentation; completes math checks, analyzing and reconciling complex data, costs, and schedules for compliance and accuracy.
• Drafts reports and coordinates quality reviews to ensure compliance with client deadlines.
• Creates field reports, and issues final reports and invoices.
• Completes certain assigned projects.
• Prepares and tracks proposals.
• Interacts with clients on overall project coordination, status updates, and business development opportunities.
• Performs a wide variety of administrative functions including for special projects/initiatives.
• The position requires certain local and regional travel, and may include overnight stays.

• Bachelor’s degree from an accredited university; any combination of education and comparable experience may be considered in lieu of this requirement.
• Knowledge of the construction administration process is preferred.
• First-rate interpersonal, written, and verbal communication skills with the ability to effectively interact at all levels within and external to the organization.
• Exceptional prioritization, organizational, and time management skills with demonstrated ability to work independently or as part of a team to produce the highest quality results.
• Strong focus on detail and skilled in handling diverse tasks with a high degree of accuracy and timeliness.
• Excellent mathematical, writing, and grammatical skills, along with a high proficiency in Microsoft Office (Excel, Word, etc.). Bluebeam experience is highly desirable.
• Commitment to ongoing learning and professional development.
• Physical demands include sitting, standing, walking considerable distances, climbing stairs/ladders, and negotiating work areas under construction, including in diverse/inclement weather conditions.

The annualized salary range for this position is $55,000 to $75,000 per year.

VERTEX offers a solid total compensation package including base salary and discretionary bonus plan. We also offer a robust benefits package including, healthcare (with multiple plan options) and dental; Company-paid Life Insurance, Short Term Disability, and Long-Term Disability. We offer a 401k plan with immediate match and vesting, Flex Spending Account, Employee Assistance Program, and other perks. We provide a generous paid time off plan for eligible employees including 15 days of vacation, 64 hours of sick time, and 9.5 paid holidays (prorated for eligible part-time employees). Our “Lifetime of Learning” program also offers tuition reimbursement and additional support for pursuing advanced education, to help employees grow their skills and careers.

VERTEX is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you require assistance to complete any part of the application process, please contact our Recruiting team at .

NOTICE TO THIRD PARTY AGENCIES:

Please note that VERTEX does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, VERTEX will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, VERTEX explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of VERTEX.