WORK PROGRAM COORDINATOR

Requisition No: 825322 

Agency: Department of Transportation

Working Title: WORK PROGRAM COORDINATOR - 55009652

 Pay Plan: Career Service

Position Number: 55009652 

Salary: $62,237.74 - $80,542.95 

Posting Closing Date: 03/27/2024 

Total Compensation Estimator 

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

Cost Center 520 / Program Management

OPEN COMPETITIVE

CAREER SERVICE

CONTACT PERSON: Kimberly Scott

CONTACT PHONE NUMBER:

CONTACT EMAIL ADDRESS:

ANTICIPATED BI-WEEKLY HIRING SALARY: $2,692.30

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: 

• Career advancement opportunities
• Tuition waiver for public college courses
• Training opportunities
• Flexible work schedules and telework (for designated positions)
• Employee Assistance Program (EAP)

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system!

For additional benefit information available to State of Florida employees, go to

SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS) unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources

POSITION DESCRIPTION: Plan, analyze, balance, and coordinate state and federally funded projects within the District's Work Program in accordance with the Work Program Instructions and the appropriate Federal Transportation Act, section 339.135, F.S. Review and program all cost adjustments in current and prior years for all highway; bridge; planning; safety; freight, logistics and passenger operations (FLP); and maintenance projects to ensure the Work Program is producible. Maximize use of federal fund programming on projects in current and future years. Ensure federally funded projects are scheduled in accordance with the assumptions in the Annual Federal Obligation Plan (Obligation Authority - OA) and the Advanced Construction (AC) plan, and maximize the OA plan through strategic use of revolving AC funding. Monitor the Work Program to ensure appropriate funds are assigned to eligible projects and all phases of work are correctly programmed prior to initiating authorization requests. Ensure timely processing of necessary documents to authorize federal project phases. Coordinate the resolution of issues with the Central Office Work Program Office, Office of the Comptroller (OOC), along with all related/affected offices within the District.

Review and balance state and federal overruns. Prepare and maintain the balance of state and federal funds to appropriated budget for current year using various reports such as the Production Accomplishment Report (PAR), Work Program/Budget/FLAIR Comparison Report, Project Cost Sufficiency (90/10) Report, and Cost Allocation impacts to Financial Commitments Report. This is accomplished through various financial databases such as Financial Management System (FM), Work Program Administration (WPA), Project Cost Management (PCM), and Florida Accounting Information Resource (FLAIR). Monitor the status of cost estimates, supplemental agreements and various federal billing reports as required to ensure problems are identified and corrections are promptly made. Research and analyze federally funded projects for cost overruns in excess of project agreements, projects inactive for six months or more, and monitor other applicable reports to ensure all eligible costs are promptly billed. Ensure excess federal obligations on ongoing and completed projects are promptly deobligated for use on other projects and request modifications of project agreements. Manage the District's Roll Forward program, including but not limited to, report creation, distribution, and project updating. Close and balance projects when complete. Ensure appropriate documentation is compiled and submitted to the Central Federal Aid Programs Office for federally funded projects in or near the final voucher process.

Participate in the development, coordination, and maintenance of the District's Tentative Five-Year Work Program. Monitor funding sources to maintain balanced levels compatible with the Work Program Instructions formulated by Central Office, in conjunction with the Work Program Administrator. Monitor the use of federal funds attributable to urban areas to ensure that mandatory obligating authority percentages are met in accordance with the appropriate Federal Transportation Act. Monitor the programming of state and local match requirements to ensure compliance with federal and state requirements and program guidelines. Recommend necessary revisions due to changes in funding levels. Manage all District-managed programs/funding, as well as statewide-managed funding once allocated/assigned to the District. Monitor the District's maintenance programming to ensure compliance with all requirements. Participate in Tentative Work Program reviews.

Serve as an advisor, analyst and planner in providing technical assistance, conducting research analysis and preparing and maintaining various management reports and graphics based on data contained in and related to the Work Program for the District Work Program Administrator, District Secretary, Directors, other areas within the agency, local government agencies, and officials. Manage the Work Program portion of the District's Advanced Production Plan (APP). Act as a liaison with the FHWA for audits and facilitate coordination with the Central Federal Aid Programs Office and the Federal Highway Administration (FHWA) to resolve issues and improve efficiency of the federal aid process. Provide training to District employees as needed.

Monitor and balance all fiscal year end activities. Prepare required reports for fiscal year end close out activities, including but not limited to, roll forward, manual roll forward, and budget realignment. Assist with certified forward as needed.

Monitor and provide guidance for the State Transportation Improvement Plan (STIP) and the Metropolitan/Transportation Planning Organization's (MPO/TPO), Transportation Improvement Plan (TIP) to ensure information is accurate and ready for federal project authorization. Coordinate the processing of TIP and STIP amendments with MPO/TPO liaisons as needed.

Act as a liaison with the District Emergency Coordination Officer, the Central Federal Aid Programs Office, the Office of the Comptroller (OOC) and the District staff during emergencies and natural disasters to ensure projects in the Federal Emergency Relief Program are promptly and properly programmed in the Financial Management system (FM). Ensure the required federal paperwork is prepared and timely submitted and complete any other actions required to obtain maximum federal participation on emergency projects.

KNOWLEDGE, SKILLS AND ABILITIES: Knowledge of the Department’s Five-Year Transportation processes, budget processes and production management processes; technical terms and concepts in the field of transportation. Ability to understand how the financial processes of work program, budget and comptroller relate to each other. Knowledge of state and federal programs as they relate to work program; FHWA policy and procedures; the Department's financial management systems and the FHWA management systems. Working knowledge of budget management and reconciliation. Ability to perform mathematical calculations; train department staff on work program processes, procedures, and reports. Advance knowledge and skills in Microsoft Word, Excel, and PowerPoint. Ability to interpret and apply rules, laws, and policies to day-to-day work; independently analyze data issues, develop reports and problem solve; Produce multiple scenarios to resolve programming problems. Skilled in using computers and communicating by e-mail. Ability to communicate effectively, both verbally and in writing, and with all levels of staff and management; set up and effectively run meetings, teleconferences, videoconferences, and workshops; work independently, set priorities and meet deadlines, and multi-task.

OTHER JOB RELATED REQUIREMENTS: Due to the nature of this position, incumbent must respond to emergencies.

MINIMUM QUALIFICATIONS: A Bachelor’s degree from an accredited college or university and three years of relevant employment experience. Post-graduate education from an accredited college or university may be substituted for employment experience on a year-per-year basis. Relevant experience, such as Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development can substitute on a year-for-year basis for the required college education.

As a CANDIDATE, you may be required to provide documentation (i.e. HIGH SCHOOL DIPLOMA OR EQUIVALENCY, college transcripts, ETC.) to verify meeting these Minimum Qualifications.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference-eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. Petersburg, Florida 33708.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center ). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.