DMS maintainer

Responsibilities Hardcopy:

• Creation of new files, following established procedures.

• Data entry of all records into the client records management database and lists (WebEDMS, Master Pocket Folder List).

• Prepare records for offsite warehouse storages (GRC), as necessary.

• Determine freeze applicability and prepare records using IMcreated litigation process.

• Implement litigation maintenance and offsite warehouse filing system, including retrievals and refiles (GRC Locator).

• Manage offsite warehouse filing system, including retrievals and refiles (GRC Locator).

• Generate reports from the records management database/listings as requested (MPFL, WebEDMS).

• Locate files at client request for temporary use outside of the department (Customer, Governmental Audits).

• Review, organize and implement Drawing Review and Storage System

• Followup on files that have been released outside of the department to guarantee records are returned in a timely manner (Legal process).

• Participate in projects such as file purges, large filing reorganizations, etc. annually and as necessary throughout the year.

• Participates in frequently scheduled activities to maintain client records: Clean Sweeps, Section Reviews, Quarterly Tasks, EOY transition, etc.

• Handle sensitive and/or confidential documents and information.

• Document Owner for Site IM forms.

• Communicate with Coordinator and client on job or deadline issues.

• Validates previously worked on IM team tasks.

• Validates established IM procedures are being utilized.

• Enters all inconsistencies into the team SharePoint Issues & Resolution listing with responsible team member, description of problem, and explanation, if needed.

• Enters all IM Rework and notifies IM Scheduler or Coordinator if major problems arise

• Correct problematic work to allow for efficient continuance at next start date.

• Maintains and reinforces positive relationship with client focal point and department—answering questions and acting as ambassador of team.

• Information resource for Trainees.

• Communicate with manager and occasionally client if job or deadline issues are identified.

• Creating maintenance process improvements once issues are identified.

Responsibilities Electronic:

• Creation of new files, following established procedures.

• Data entry of all records into the client records management database (WebEDMS).

• Create and edit complex documents to specifications using expert word processing and advanced document knowledge.

• Scan, organize, tag (using metadata) and convert documents to/from different software packages.

• Recover/restore corrupted document files when needed.

• Determine freeze applicability and prepare records using IMcreated litigation process.

• Generate reports from the records management database/listings as requested (MPFL, WebEDMS).

• Implement, maintain, and report File Share Security, Document Properties, metrics, and record retention process.

• Locate files at client request for temporary use outside of the department (Customer, Governmental Audits).

• Participate in projects such as file purges, large filing reorganizations, etc. annually and as necessary throughout the year.

• Participates in frequently scheduled activities to maintain client records: Records Management Audits, Section Reviews, Quarterly Tasks, EOY transition, etc.

• Handle sensitive and/or confidential documents and information.

• Document Owner for Site IM Electronic procedures.

• Communicate with Coordinator and client on job or deadline issues.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here ( for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.