FINANCIAL SERVICES SECTION CHIEF

TECHNICAL MANAGER VI – FINANCIAL SERVICES SECTION CHIEF – IPR# 47263

Agency  : Department of Transportation 
Closing Date/Time: 06/13/2024 
Salary:  $6,870 - $11,351 Monthly

Anticipated Starting Salary Range: $6,870 - $8,370 Monthly
Job Type: Salaried 
County:  Sangamon
Number of Vacancies: 1

  Plan/BU:  NR916 Pro-Tech Teamsters

*This position is covered by the Revolving Door Prohibition policy.

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position  MUST apply electronically through the  illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the  SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Agency Mission Statement

The Illinois Department of Transportation is seeking to hire a Financial Services Section Chief.

The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity, and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois.

Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. 

The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including:

• Monday-Friday work schedule
• Flexible work schedules are available in many program areas.
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (10) Weeks paid Maternity/Paternity Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (12) paid Sick Days annually.
• New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually.
• Employees earn (3) paid Personal Days annually.
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.

Job Responsibilities

This position is accountable for providing a broad range of administrative and support functions for the central offices of the department, including filing of all departmental contracts with the Illinois Office of the Comptroller (IOC); invoice processing; and collecting, verifying, and reporting financial information that is required monthly, quarterly, and annually by federal/state statutes and regulatory requirements.

Value of accounts payable: $567 million annually
Budgets monitored: $200 million annually

This position reports to the Bureau Chief of Business Services. Reporting to this position are the Fiscal Operations Unit Chief, Accounting Unit Chief, Financial Quality Assurance Specialist, Administrative Support Specialist, Executive Secretary I, Office Occupations Trainee, and Student Worker. 

This position works in an environment responsible for providing administrative services to the central offices of the department which include invoice processing and collecting, verifying, and reporting financial information that is required monthly, quarterly, and annually. The incumbent provides many of these services as needed to the department’s off-site offices located statewide. 

Typical problems include implementing efficient methods to accomplish the required work and determining the most effective allotment of funds among various line items. The greatest challenge of this position is anticipating problems and initiating actions which balance the competing needs of all department offices in a manner that is perceived to be fair and impartial. This requires researching state laws, administrative rules, and departmental procedures, then implementing innovative, resourceful solutions to unique problems. 

The incumbent provides expertise to facilitate the filing of all departmental contracts with the IOC, invoice processing, and verification and reporting of financial information. The incumbent ensures the timely processing of accounts receivable and payable, invoices, and budget transfers. The incumbent interprets state laws, administrative rules and other directives regarding accounting and is responsible for the development of compliant operational methods and procedures. 

The incumbent accomplishes accountabilities through the following staff: 

Fiscal Operations Unit Chie f who is responsible for collecting, verifying, and reporting financial information that is required monthly, quarterly, and annually by federal/state statutes and regulatory requirements.

Accounting Unit Chief who is responsible for the daily and ongoing administration of the release of invoices drawn off of specific obligations and blanket accounts for the department.

Job Responsibilities Continued

Financial Quality Assurance Specialist who is responsible for approving invoices, monitoring interest penalty payments, correcting vouchers, responding to inquiries from department offices and vendors, and processing contract obligation documents.

Administrative Support Specialist who provides internal and external auditors with complete responses to audit requests and other activities involved with the coordination of internal and external audits. 

Executive Secretary I who performs a variety of complex secretarial and administrative duties. 

Office Occupations Trainee who performs clerical duties for the Bureau of Business Services. 

Student Worker who assists with procurements, grants, financial services, and in-depth document management and creating. 

The incumbent has wide latitude to solve problems and is expected to exercise discretionary judgment in determining which issues to refer to executive management for resolution, utilizing creative problem-solving skills to achieve success considering unique circumstances and bureaucratic processes. 

Internal contacts include departmental executive management, bureau chiefs, and administrative and financial managers. Externally, it is expected to maintain constructive work relationships with the Department of Central Management Services, the IOC, vendors, and the general public. Occasional statewide travel and infrequent out of state travel with overnight stays is required.

The effectiveness of this position is measured by the ability to of the incumbent to anticipate administrative issues and needs of the department’s central offices. 

Principal Accountabilities

1. Files departmental contracts with the IOC, processes invoices, verifies and reports financial information.
2. Ensures timely and effective administrative services to the central offices of the department, including obligating and accounting services.
3. Monitors the expenditures of operating funds and payment to ensure compliance with applicable laws policies and procedures.
4. Oversees administrative support functions for the central offices to ensure timely responses to requests and the resolution of problems.
5. Performs duties in compliance with departmental safety rules. Performs all duties in a manner conducive to the fair and equitable treatment of all employees.
6. Performs other duties as assigned.

Qualifications

Position Requirements

• Education/Experience:

• Completion of a bachelor’s degree in Accounting, Public Finance, Business, Economics, or Public Administration plus four years of experience in governmental accounting, OR
• Twelve years of experience in governmental accounting
• In-depth knowledge of financial regulations, accounting principles, and financial reporting

• Two years of supervisory experience
• Valid driver’s license
• Occasional statewide travel and infrequent out of state travel with overnight stays
• Successful completion of a background screening

Position Desirables

• Working knowledge of governmental operations and modern organizational concepts
• Strong oral and written communication skills; detail-oriented and well-organized; and ability to work on multiple tasks simultaneously
• Ability to maintain harmonious relationships with employees, agency officials, and the general public

Work Hours: 8:00 am - 4:30 pm Monday-Friday
Work Location:  2300 S Dirksen Pkwy Springfield, IL 62764-0001

Office:  Office of Finance and Administration/Bureau of Business Services
Agency Contact:  

Posting Group:  Transportation ; Fiscal, Finance & Procurement; Leadership & Management; Legal, Audit & Compliance

Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during State employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (“OEIG”) or may be subject to a fine.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the  career portal for State employees and review the  Internal Candidate Application Job Aid

Non-State employees: on  Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

Seasonal and temporary workers should use a personal e-mail address when applying for jobs.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: