Office Admin

The following is the defined responsibilities of the Office Administrator position.

• Coordinate paperwork flow between dealership and corporate office
• Billing Review
• Run C & E list daily for review
• Verify all deals are ready for processing prior to sending to corporate
• C list deals on desk prepared for corporate, if not back to E status
• Inspect checklist on funding packets & deals
• E list – Find and document in F&I office
• Re-Run C & E list for General Manager to review
• Attend CIT meeting and take notes
• Update notes and schedule on CIT from meeting-email to billing clerk
• Select admins – Post deals to accounting & send contracts to financial institutions
• Coordinate supply orders with Corporate – 1 st and 15 th
• Stock-In new and used units, key tags, addendums, etc.  Accounting will be done by corporate.
• Weekly reconciliation of Fuelman gas receipts; management of Fuelman cards
• Maintain key system and all key reporting
• RDR and claim incentives (electronic) with manufacturer – any mail in claims to be forwarded to the billing clerk at corporate
• Incentive Schedule and report to corporate weekly.  Work with GM to insure no past due or ineligible incentives.  Verify all incentive eligibility prior to processing of deal.
• Serve as payroll contact to assist GM
• Backup CRM when needed
• Close internal repair orders & post to accounting

Work Schedule: 8 to 5 – 40 hours per wk

BENEFITS:

• Medical, Dental, Vision, Group Life and Supplemental Insurance

About us:

Chris Crain Enterprises and its partner entities, strive to be leaders in the car sales and service industry. We recruit enthusiastic team members who are passionate about making the car buying and car servicing experience a positive one each and every time. Customer experience is our top priority and we truly believe that is what creates lasting relationships with our customers so they will come back to us again and again for their car purchase and service needs. Our motto is “We Say Yes!”