Physician Services Coordinator

We are hiring for a Physician Services Coordinator at our Indianapolis, In Facility.

*Must be a Certified or Registered Medical Assistant*

Advanced Recovery Systems is an integrated behavioral healthcare management company dedicated to the treatment of addiction, substance use and mental health issues. We put behavioral health front and center, providing assistance to people with substance use issues, addictions and mental health concerns.

With facilities in various regions of the U.S., we have been furthering this mission since our inception, applying our advanced approach to patient care.

Every facility in the Advanced Recovery Systems network strives to provide the highest quality of care, using evidence-based therapeutic models that really work. Our goal is to help men, women and adolescents live healthy, happy lives without the burden of substance use or mental illness.

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The Physician Services Coordinator assists physicians and other medical staff in day-to-day scheduling inpatient and outpatient visits, supporting medical staff in the use of database technology and electronic medical records, compliance auditing, and management of patient lab data.

Works effectively with the facility leadership team to ensure success of the facility by completing the following;

Core Job Duties :

• Review overnight/ weekend emails for medical provider triage. Review the H&P completion report—bring to Flash
• Print out labs from Quest and bring to Flash for signature
• Review Power BI: Bring to Flash

• • Upcoming discharge summaries not completed in 5 days ( Facility Metrics Medical)
  • Order validation (Facility Metrics Medical)
  • Documentation Not in Final Report

• Scheduling daily Physician and Nurse Practitioner and Physician Assistant visits (i.e. keeping a spreadsheet, adjusting for level of care changes, ensuring appropriate number of visits occur, coordinating with billing/finance). Send to BHT’s for transportation coordination of patients to providers.
• Maintaining data reports from Power BI including all facility medical metrics: History and Physical Timeliness, Discharge Summaries completed within 5 days, Diagnosis in 24 hours, Suicide Assessments in 24 hours, PDMP is documented within 48 hours, EKG is documented, Order validations within 24 hours. Productivity metrics are met, i.e., Daily medical visits ASAM 3.7 WM (Detox) and ASAM 3.7 (intensive Inpatient), twice a week medical visit for ASAM 3.5 (Residential Care). Send to medical director as directed.
• Assisting patients with Leave of Absence and Short-Term Disability paperwork.
• Will be cross trained as a BHT for emergencies (patient needing a 1:1 etc.)
• In conjunction with the medical director--monthly schedule for medical staff, on call coverage and weekend coverage. Including PRN’s.
• Med Exec monthly meeting and type the minutes.
• Keep track of all MAT patients on spreadsheet and scanning in the MAT agreement once signed by patient and provider.
• Assist with obtaining paperwork for obtaining Vivitrol, Sublocade and other medications that may need a prior authorization.
• Assisting in orienting new medical staff. (EMR, Tour, Relias, ADP)
• Maintaining the physician handbook—online at this time as well
• Auditor of charts from medical records: Printing the charts that need to be fixed and having that provider fix the mistakes, sign, and date. Scan into the patient’s chart to finish the audit process. (These requests come from billing/ auditor)
• ARS Staffing Calculator for Medical Director, Dr. Wandler and Brian Geraghty. Daily and submitted monthly.
• Order prescription pads when due.
• Schedule interviews for new hires with Medical Director.
• Helping to manage data management of urine screenings and reporting to the medical department.
• Working with UR on scheduling MD to MD reviews as needed.
• Reporting any concerns to immediate supervisor.
• Will be cross trained as a BHT for emergencies (patient needing a 1:1 etc.)
• Will assist nursing with difficult blood draws.
• Will do EKGs if needed.
• Other duties as assigned.

COVID-19 Vaccination Requirement Advanced Recovery Systems complies with state-specific COVID-19 vaccination mandates for healthcare workers. Team members in our facilities/offices located in states with vaccination mandates are required to be fully vaccinated against COVID-19 (including any booster shots if stipulated) unless approved for a reasonable accommodation based on disability, medical condition, pregnancy, or religious belief that prevents them from being vaccinated.

EDUCATION & REQUIREMENTS: 

• High School diploma or equivalent REQUIRED
• Minimum one year in a healthcare setting;
  • If currently an employee of ARS, must have worked a minimum of 6 months in an ARS treatment center.
• Medical Assistant (MA) certification REQUIRED

Position Competencies :

• Proficiency in the effective management of physician schedules and medical documentation within patient charts; i.e. keeping a spreadsheet, adjusting for level of care changes, ensuring appropriate number of visits occur, coordinating with billing/finance).
• Ability to follow up to ensure notes are complete/signed
• Demonstrate the ability to maintain Suboxone spreadsheet per DEA requirements; assisting in orienting new staff (EMR, tour, etc.); maintain the physician handbook.
• Demonstrate patient confidentiality.
• Demonstrate competence in working effectively as a team member, as well as independently.
• Demonstrate effective time management.

We offer great benefits including 401(k), paid time off plan, medical, dental, vision, and much more.

Advanced Recovery Systems, a national integrated behavior healthcare management company dedicated to the treatment of addiction, substance use and mental health issues. We invite you to learn more about us at our  website ! 

The Company complies with state and federal nondiscrimination laws and policies that prohibit discrimination based on age, color, disability, national origin, race, religion, or sex. It is unlawful to retaliate against individuals or groups based on the basis of their participation in a complaint of discrimination or on the basis of their opposition to discriminatory practices/EEO

We are proud to be a drug-free workplace.