Secretary, Library and Room/Event Scheduler

Title: Secretary, Library and Room/Event Scheduler

Employee Classification: 52 Wks Unit 

***Internal Classified Unit Employees who apply in the first 5 working days from publish date will be given due consideration. External applicants will only be considered after all qualified internal candidates have been deemed unsuccessful.***

Department: Library Services

Salary Range: $35,970

Who we are:

We are not-for-profit: St. Louis Community college (STLCC) is a non-profit institution dedicated to empowering students, expanding minds, and changing lives. Employees are committed to strengthening the St. Louis community with inclusive and transformative education.

We are a respected employer: For 60 years, STLCC has served the St. Louis community, expanding to 4 main campuses, 2 education centers, 2 workforce training centers, and 5 centers of excellence. More than one-half of the households in St. Louis have at least one member who has taken classes at STLCC.

We make an impact in the community: Through credit courses, continuing education, and workforce development programs, STLCC annually serves nearly 69,000 students.  More than 80% of career and technical graduates employed in their fields or continue their education at four-year institutions within six months of graduation.  STLCC sends more transfer students to Missouri’s four-year colleges/universities than anyone else.

We value Diversity, equity & inclusion: STLCC is committed to fostering an atmosphere of appreciation for all people, regardless of race, color, creed, religion, sex, sexual orientation, gender identity and expression, national origin, ancestry, age, disability, genetic information, veteran status, or class.

What you get:

Benefits package [for full-time employees]: STLCC offers one of the best benefit packages in the St. Louis area. As a STLCC employee you will have access to a 100% match on your contribution to retirement, two health insurance plans options that are no cost to the employee - including an HSA option, low-cost life insurance with a 3x salary benefit, and other low-cost benefits including dental, vision, AD&D, ST LT disability insurance.

Opportunity to grow: Over half of our employees have served the college for more than 12 years, exploring different career paths and advancing to higher level positions.

Education & training opportunities: STLCC offers tuition waivers for employees [full-time and part-time] + their dependents.  Full-time employees can take advantage of tuition reimbursement for other institutions after just 6 months of service, and an annual professional development allotment.

Work/life balance: Full-time STLCC employees have access to a generous time off package, including holidays, vacation, personal days, medical leave, and other leave options. Our holiday schedule even includes a paid winter holiday at the end of the calendar year.

Commitment to wellness: STLCC HR boasts a dedicated health and wellness specialist who is enthusiastic about creating a culture of wellness throughout the College. With access to college wellness vendors, employees are educated, motivated, and rewarded for healthy behaviors. STLCC employees and anyone living in their household also have access to an employee assistance program (EAP) that can help them with virtually any life need.

The basics of this position:

Provides primary secretarial support for the library; monitors budgets; prepares logs, forms, and calendars; maintains complex record keeping and filing systems; compiles statistical data/information; performs normal secretarial functions; serves as the master room scheduler for campus events.

What you'll do:

• • Types and edits departmental materials.
  • Prepares necessary pay documents and forms.
  • Maintains appointment and meeting calendars.
  • Answers telephone calls, screens and refers calls, and takes messages; provides information as appropriate.
  • Completes necessary forms to order and pay for items; maintains an inventory of supplies.
  • Maintains a filing system, including confidential files.
  • Uses telephone, PC, copier, calculator, and other current office equipment.
  • May record budget transactions and monitor budgets for the department, calling attention to irregularities as indicated.
  • Oversees or accomplishes the processing of personnel/payroll data information and forms.
  • Responsible for campus room reservations and scheduling for campus events and hosted events; provides support to campus faculty and staff throughout the reservation process; works with the business services office to provide information or support relating to rooms/facilities for rentals.
  • May function as department timekeeper.
  • May make travel arrangements.
  • May serve on college committees or task forces.
  • Performs other job-related duties as assigned.

Education, experience, and other requirements:

High school diploma or equivalent and over one (1) year of full-time secretarial experience. Must pass skills assessment at the basic level of proficiency in latest Microsoft software.

Preferred Qualifications:

About St. Louis Community College

STLCC has provided opportunity for all. As the largest higher educational institution in the region, STLCC has served more than 1.2 million students. Over 50% of households in the St. Louis area are represented in our former and current student body. Since 1962, St. Louis Community College has held fast to the fundamental belief that education has the power to lift us up — as individuals, as communities and as a city.Today, STLCC consistently ranks among the top associate degree-awarding institutions in the United States. As we launch students into new and better careers, four-year degrees and richer lives, we strengthen St. Louis one student at a time. The College employs 1,400+ full-time faculty and staff and 2,300+ part-time faculty and staff

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