Front Office Supervisor - Fast Hire

We are searching for an experienced Front Office Supervisor to join our growing team at Arlo Wynwood in Miami, FL.
Growing your career as a Full Time Front Office Supervisor is a great opportunity to develop relevant skills.
If you are strong in problem-solving, critical thinking and have the right drive for the job, then apply for the position of Front Office Supervisor at Arlo Wynwood today!

Arlo Hotels an independent lifestyle hotel is now actively seeking a dynamic Front Office Supervisor. Are you someone who is passionate about people, driven by purpose, and clever in your approach? If so keep on reading!! Here at Arlo we strive to create a sense of awe that leaves those we touch wanting more”….. Known for its colorful murals, art deco, hip vibe, and Miami’s best nightlife scene, Wynwood is the city’s most vibrant district and will be home to Arlo Hotels’ next property. Hopeful street artists come from near and far to tag their names on the walls of Wynwood; to stand alongside some of the world’s best-known street artists. The surrounding streets of Wynwood feature warehouses that have been converted to art galleries, restaurants, late-night bars, artisan shops, and boutique clothing stores. Just 20 minutes from South Beach, Wynwood offers the ideal Miami urban escape. Launching its fifth hotel in the portfolio, Arlo continues to break ground, literally and figuratively, with the first hotel in the Wynwood district. The 217-room property, located at 2217 NW Miami Court, opened in November 2022. The hotel consists of 9 floors including a Penthouse suite, a spectacular rooftop pool with an outdoor bar, lounge chairs and four cabanas serving 360 views. The ground floor consists of a lobby lounge, retail shelves, grab and go bodega, as well as full-serviced counter lobby bar and restaurant with indoor/outdoor seating. There will be a separate entertainment area, located on the northeast side of the property. The 3rd floor plays host to an outdoor courtyard with a bar and “beer garden”, a gallery space that concerts into two flex spaces, a game room which can be converted into a private room, interior bar with lounge spaces, a fitness rom, exterior yoga deck, and a hospitality suite. To bring the art vibes of Wynwood to the property, Arlo Wynwood displays interior artwork in collaboration with Indie Walls (an art curator of new and upcoming local artists) and an exterior façade which features graffiti and artwork by local Miami-based artists. Responsible for welcoming, assisting setting the tone for a guest’s experience through the process of check in and out of hotel, receiving payment, correcting account and reservation discrepancies, creating and canceling reservations, acting as PBX relief and providing luggage assistance, assisting with valet parking and summoning cabs in the overnight capacity.

RESONSIBILITIES AND AUTHORITIES:

• Always treat guests with courtesy and respect in a variety of situations
• Honesty & Integrity
• Delivers outstanding service and creates memorable experiences.
• Connects with guests on a daily basis, provides exceptional customer service and creates memorable experiences
• Handles guest complaints promptly and professionally.
• Establishes and develops long term customer relationships providing value and profitability
• Enhances our guests’ stay by creating an inviting atmosphere
• Coordinates and multi-tasks job duties in an active environment
• Answers guest inquiries and resolves complaints, taking all appropriate action to ensure total guest satisfaction.
• Ensures that all requests are handled promptly, accurately, and with utmost courtesy
• Supervises Overnight Front Office Team Members, ensuring adherence to Arlo Hotels Service Standards
• Completes the overnight checklist
• Ensures that all daily and group reports are distributed to appropriate parties.
• Other duties as assigned

SPECIFIC DUTIES:

Greeting and Welcoming Guests

• Always greets guests in a friendly manner.
• Speaks in clear and discreet sentences.
• Positions self at the main entrance to open and hold the door for all guests entering and leaving the building.
• Opens vehicle doors and greet guests.
• Uses the guest’s name whenever possible and maintains a professional demeanor at all times.

Check-In and Out Services

• Enters information such as arrival alerts and messages.
• Corrects inaccuracies and discrepancies on guest accounts.
• Posts charges to guest accounts.
• Completes daily high balance checks.
• Checks groups and tours in and out.
• Confidently sells the hotel to prospective guests by showing familiarity with guest rooms, facilities and amenities.
• Updates all guest profiles with correct billing information, preferences, special requests, etc.

Luggage Assistance

• Assist arriving guests with luggage upon entering and exiting the building.
• Escort guests to their room and handles luggage.
• Secure and stores luggage for guests.
• Retrieve luggage for departing guests.
• Lifts luggage and uses bell carts to assist guests.

Arrivals and Room Moves

• Escort guests to their room with luggage.
• Familiarize guests with in-room facilities, TV, Thermostat, lighting, and features in the room.
• Conduct guest’s orientation of outlets, fitness center, general area attractions, etc.
• Coordinate with Housekeeping in regards to room moves.

Guest Interaction

• Maintains good posture when interacting and greeting guests.
• Assists and coordinates with Front Desk for any special requests.
• Familiarizes themselves with all VIPs and Arrivals
• Assists with guest requests, errands, deliveries, etc.

Guest Services Responsibilities

• Reports any guest concerns or comments to the Director of Front Office and Front Office Managers
• Provides Concierge services to guests.
• Investigates guest charges to resolve guest complaints.
• Checks messages and mail.
• Books guest reservations for individuals via telephone, walk-in, email or fax from within the hotel in accordance with tommie standards and reservations scripts.
• Up-sell rooms where possible according to established procedures to maximize revenues.
• Assists with guest luggage to and from the room when needed.
• Deliver packages (mail, faxes etc.) to guest room when needed.
• Assists in calling and retrieving cabs for guests upon request.
• Any other requests of duties from management.

Reconciliation

• Balance cash daily.
• Deposit received cash in safe and return personal and/ or individual floating bank to issued safety deposit box.
• Ensure all billing and paperwork is done in accordance with Commune Accounting standards.
• Proper handling of sensitive and confidential guest material and information understood and held in a professional manner.

Cash Handling

• Accept advance deposits for guests and posts the advance to guests' accounts.
• Makes change and balances the personal and/or individual floating bank.

REQUIREMENTS:

• Minimum of Hospitality, Retail experience preferred
• Must be able to stand for periods of time (Up to 6 hours)
• Efficient in Computer and Typing Skills.
• Available for shifts in the overnight capacity

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Benefits of working as a Front Office Supervisor in Miami, FL:

● Learning opportunities
● Opportunities to grow
● Competitive salary