Admin Asst Inter Healthcare

Summary

Pediatric Psychology is seeking an Administrative Assistant Senior to support our research, education, and clinical missions. We are seeking a compassionate, enthusiastic, and self-driven Administrative Assistant to provide support to the division of Pediatric Psychology. This individual will share our priorities which include: high quality care, excellent customer service, stewardship of resources, innovative research to improve the lives of children, positive and inclusive environment for all faculty, trainees, and staff.

Responsibilities*

Administrative support

• Calendar management for faculty
• Meeting scheduling and support including, but not limited to, arrangements for on- and off-site meetings, agenda preparation, recording, note-taking and tracking attendance (i.e. faculty and education meetings and weekly didactics)
• Coordination of travel for faculty and trainees
• Manage email groups, org charts, and phone lists
• Troubleshoot various system issues
• Assist with pager/device needs and track inventory
• Cornerstone facilitator (management and tracking)
• Coordination of specialized trainings
• Manage Telecom/Xerox work
• Assisting with credentialing & re-credentialing as well as licensing updates and renewals
• Support planning of division Events
  • Trainee open house and graduation
  • In-person faculty meetings
  • Team building/wellness events
• Organize trainee application process and arrange trainee interviews in partnership with GME Program Admin
• Assist with special projects as assigned

Reports/Reporting

• Manage PCard(s) and process expense reports
• Manage Qgenda and time off for faculty acting as Qgenda champion for Psychology with possibility to expand into other divisions
• Professional development expense tracking and reconciling to appropriate shortcodes
• Assist with pulling information for FPPE/OPPE as needed
• Assist manager as directed with reporting requests

Supply management

• Place orders through various platforms (e.g. Marketsite)
• Order office supplies, IT supplies, etc.

HR and Physical Space Management

• Enter facilities requests into the system
• Assist with trainee time keeping process
• Partner with GME Program Admin to onboard/offboard incoming and outgoing trainees
• Assist Manager with HR related duties as needed

Miscellaneous - Other duties as assigned.

Required Qualifications*

• Associates degree in healthcare administration, business administration, or related field or an equivalent combination of education and experience.
• Two years of experience.
• Proficiency in Microsoft Office software, as well as other databases, e-mail and calendar-keeping software.
• Strong interpersonal skills and ability to successfully work with all levels of faculty and staff.
• Must possess demonstrated ability to take initiative, work independently, prioritize, manage multiple assignments, and follow through on job responsibilities.
• Demonstrates ability to collaborate with others in a team environment, display leadership through problem solving and the initiative to advance knowledge.
• Team oriented individual.
• Ability to think critically and exercise a high level of initiative.
• Discretion and judgement regarding sensitive and confidential matters.

Desired Qualifications*

• Knowledge of University policies and procedures
• Demonstrated ability to work effectively with individuals and groups from a variety of identities, culture, backgrounds, ideologies, including personal and social identities.
• Experience working with MiChart.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.