Administrative Officer - Urgent Position

We are looking to hire an energetic Administrative Officer to join our growing team at Veterans Affairs, Veterans Health Administration in San Diego, CA.
Growing your career as a Full Time Administrative Officer is an awesome opportunity to develop exceptional skills.
If you are strong in cooperation, planning and have the right drive for the job, then apply for the position of Administrative Officer at Veterans Affairs, Veterans Health Administration today!

Summary The Administrative Officer (GS-0341-11) is located at the VA San Diego Healthcare system in Pharmacy Service. This position provides administrative support to all Pharmacy Service programs, which include clinical and distributive areas, serving in an overall decision-making, policy development, and resource planning role. Responsibilities Administrative/Supervision Performs supervisory personnel management responsibilities. Advises and provides counsel to employees regarding policies, procedures, and directives of management. Selects or recommends selection of candidates for clerical staff vacancies, promotions, details and reassignments in consideration of skills and qualifications. Serves as the front-line supervisor for the clerical staff assigned to Pharmacy Service. Develops, modifies and/or interprets performance standards. Explains performance expectations to direct employees and provides regular feedback on strengths and weaknesses. Prepares performance evaluations of direct staff. Assigns and reviews work performed by subordinates based on priorities, selective consideration of the difficulty and requirements of assignments and capabilities of the employee. Hears and resolves employee complaints and refers serious unresolved complaints to higher-level management. Initiates action to correct performance or conduct problems. Effects minor disciplinary measures such as warnings and reprimands and recommends action in more serious disciplinary matters. Identifies developmental and training needs of employees, providing or arranging for needed training. Approves leave and ensures that all necessary positions are manned at all times. Personnel Management Directs the personnel management program for the service, performing or overseeing the full range of human resources requirements. Performs the full range of personnel management and administration for a large service with varied functions and activities. Acts as the liaison with the human resources office concerning Federal and agency personnel processes and procedures. Assists Chief, Associate Chief and other supervisors and staff in projecting staffing needs, writing functional statements, position descriptions, developing job analyses, preparing performance plans and appraisals, processing training requests, and drafting disciplinary and adverse actions. Reviews, analyzes and interprets incoming requests and drafting disciplinary and adverse actions. Reviews, analyzes and interprets incoming requests, recommends appropriate action or suggests appropriate alternatives based on knowledge of internal operations, agency personnel policies, budgetary constraints and work priorities. Calls to the attention problems that require agency human resources office intervention or correction. Keeps managers informed of the status of on-going personnel actions. Provides advise on solving complex personnel-related problems. Education and Accreditation Program Administration Provides for full administration of reporting, evaluation, and fee requirements associated with the Accreditation for the program in the Pharmacy Service. Establishes procedures to meet unusual or unique standards. Incumbent is fully aware of quality assurance aspects and assembles and monitors current required materials to assist the Pharmacy Service in satisfying requirements. Incumbent is the Agent in Place (AIP) for any ACPE accreditation program. Incumbent performs audits necessary for continued accreditation, conducting the review and assembling data for approval. Incumbent assists and ensures accreditation and participate in site inspections or audits. Incumbent is responsible for onboarding of all pharmacy residents and other student trainees. Incumbent works with the Education Service and Human Resources Service to assure timely onboarding. Green Environmental Management System (GEMS) All employees shall possess the knowledge and skills required to effectively implement the GEMS. Competency shall be monitored by the employee's ability to demonstrate through the implementation process that sufficient education and training has been provided. Monitoring will be performed by annual audits, questionnaires, and trending of staff knowledge. Information pertaining to monitoring of staff knowledge will be processed and reviewed by the GEMS committee and forwarded to the Environment of Care Committee for review. Fiscal Management Prepares Pharmacy Service budget projections based upon: studies of past expenditures, knowledge of team requirements, an understanding of the changes which have occurred in the workload, and future goals. Works closely with section supervisors in assessing, forecasting, and determining their specific needs. Records and organizes documents related to expenditures to provide accurate and timely data concerning the availability of funds. Work Schedule: Monday-Friday 0730-1600 Telework: Not Eligible Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD12499O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/22/2023. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-09. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to the major duties outlined above. OR, Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree. OR, Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond 3 years of graduate education.. You will be rated on the following Competencies for this position: Administration and Management Financial Management Personnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The physical demands of this position involve primarily walking, talking, driving, use of the telephone, fax machines and copy machines. Strenuous physical activity is not required although the incumbent is expected to withstand pressure and stress as part of their day-to-day activities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education Educational substitution for experience is a Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree. A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

Benefits of working as a Administrative Officer in San Diego, CA:

● Company offers great benefits
● Opportunities to grow
● Advantageous package