Executive Assistant - Urgent Hiring

We are looking for a driven Executive Assistant to join our incredible team at CommonSpirit Health in Houston, TX.
Growing your career as a Full Time Executive Assistant is a great opportunity to develop productive skills.
If you are strong in teamwork, project management and have the right drive for the job, then apply for the position of Executive Assistant at CommonSpirit Health today!

Baylor St. Luke’s Medical Center is an internationally recognized leader in research and clinical excellence that has given rise to breakthroughs in cardiovascular care neuroscience oncology transplantation and more. Our team’s efforts have led to the creation of many research programs and initiatives to develop advanced treatments found nowhere else in the world. In our commitment to advancing standards in an ever-evolving healthcare environment our new McNair Campus is designed around the human experience—modeled on evidence-based practices for the safety of patients visitors staff and physicians. The 27.5-acre campus represents the future of healthcare through a transformative alliance focused on leading-edge patient care research and education. Our strong alliance with Texas Heart® Institute and Baylor College of Medicine allows us to bring our patients a powerful network of care unlike any other. Our collaboration is focused on increasing access to care through a growing network of leading specialists and revolutionizing healthcare to save lives and improve the health of the communities we serve.

We are looking for a highly well-organized Executive Assistant to provide support to three (3) Executive Leaders. This is a great opportunity to establish working relationships with high-level executives and contribute to the overall efficiency of our organization.

 

 

POSITION RESPONSIBILITIES:
1. Provide complex and confidential administrative support, filter and prioritize internal and external visits, calls and communicate on behalf of the executive.
3. Proactively and independently manages the executive calendar, including scheduling all appointments and prioritizing the most sensitive matters.
4. Prepare correspondence and other material requiring considerable judgment and knowledge of health system operations; file, retrieve, and coordinate all incoming and outgoing correspondence and necessary paperwork related to the overall management of the executive’s office.
5. Develop presentations, including general preparation, identifying resources, collateral and presentation materials, equipment needs, producing scripts and PowerPoint presentations.
6. Serve as executive meeting planner/coordinator, handle travel arrangements as necessary including transportation and lodging, prepare related itineraries, and maintain accurate records for reimbursement purposes.
7. Arrange, and participate in executive and leadership team meetings through the preparation of agendas, packets, documents and general record keeping.
8. Support the annual budget process for the executive office to include expenses and programs in coordination with the Finance team. 
9. May provide coordination of administrative projects and/or the administrative portions of projects or activities.

Requirements:

• High School Diploma/GED
• Five (5) years previous administrative experience supporting an Executive.  

Minimum Knowledge, Skills, and Abilities:

• Demonstrated ability to set and maintain multiple priorities in an environment with shifting priorities, while providing accurate deliverables in a timely fashion.
• Highly organized and able to multi-task.  
• Must be able to positively interact with a very large constituency of high visibility and importance to the decision making process.
• Must be self-motivated, and able to take ownership of projects/assignment.
• Must be a team player.
• Must have excellent customer service skills with outstanding follow-up.
• Strong interpersonal, verbal and writing skills.
• Must have exceptional proficiency in composing written communications, expert proofreading, and editing skills.
• Ability to create and revise Word, Excel, PowerPoint and Google documents.
• Confident with technology and able to troubleshoot office equipment/tools.

DISCLOSURE STATEMENT: 
The above statements reflect the general details considered necessary to describe the essential functions of the job as identified, and shall not be considered a detailed description of all work requirements that may be inherent in position.

Benefits of working as a Executive Assistant in Houston, TX:

● Learning opportunities
● Company offers career progression opportunities
● Competitive salary