Health Information Specialist

As the Health Information Specialist 2 (Image Library Technician), your main function within Diagnostic Imaging Services is to perform digitization, conversion and distribution of radiographic patient images and reports at OHSU, as well as from/to other facilities, while providing quality customer service for both internal and external customers. You will participate in a wide variety of tasks, resulting in accurate and efficient utilization of electronic image and data storage within a PACS (Picture Archiving and Communication System), EHR and a RIS (Radiology Information System) environment. In this position, you will perform digitization, scanning, filing, retrieval, copy, printing, reporting and distribution of radiology exams or reports, as well as provide basic quality assurance and troubleshooting for PACS users and patients. You will also be responsible for releasing patient information while adhering to HIPAA guidelines. You will perform safety checks to ensure patient information is released appropriately. You will also provide first-tier troubleshooting of any issues related to the importing and exporting of images and related reports. In this position you will promote OHSU’s mission statement by delivering high quality, cost effective, family-oriented service in a collaborative teamwork environment.

Film and CD digitization and export -

• Determines appropriateness of importing both internal and external data/images into PACS per departmental policies. Coordinates timely retrieval and delivery of internal and external images. Serves as point of contact for Iron Mountain storage facility. Ensures foreign films are tracked into the RIS and returned to their source. Operates film digitizer/scanner, CD burning stations, and film printer. Investigates/troubleshoots digitizing, display and printing issues and escalates to supervisor/manager if needed. Coordinates the release of legal image requests related to subpoenas and workers comp claims.

Customer Service -

• Serves as the first point of contact for all internal and external customers at the Image Library counter, and via telephone, fax and e-mail, using established policies and procedures. Provides excellent customer service in all circumstances. Answers inquiries and processes requests timely and accurately. 

Data processing -

• Receives and sends patient images via secure links to other locations and outside facility networks as per department policies and procedures. Fixes studies to maintain database consistency and proper patient identification. Reconciles patient identification. Tracks and organizes films within the Image Library, distributes and picks up films or discs to/from reading rooms and hospital locations. Coordinates with researchers to remove PHI from research exams and provide appropriate naming of anonymized data. 

Office Tasks –

• Coordinates and participates in the documentation of various files, databases, logs and records using Word, Excel, or Access, to ensure accuracy and completeness of information, as well as prioritizing of phone, e-mail and in-person requests for timely processing and delivery. Handles mail-ins and mail-outs. 

Minor troubleshooting –

• Independently investigates and resolves issues such as missing films/images, incomplete or incorrect information, or failed operations related to digitization, image transfers, CD burnings, de-identification or film printing. Promptly refers unsolved problems to supervisor or manager. 

Training and Competency -

• Completes successfully the required initial training and core competency assessment before or during the trial service period. Completes all required update modules. Maintains core competencies, and demonstrates continuous application of these skills throughout the period of employment. 

Other -

• Keeps work area clean and organized. Employee completes other duties as assigned. Communicates and coordinates with team members on larger assignments in order to work efficiently.

• High school or GED required. 
• Two years of general medical records processing and document imaging experience;  OR
• An Associate’s degree or certificate in Health Information Management, office occupations or office technology and one year of general medical records processing and document imaging experience;  OR
• An equivalent combination of training and experience. 

Job Related Knowledge, Skills and Abilities:

• Knowledge of medical terminology.
• Demonstrated ability to comprehend technical instructions, gather data and communicate at a professional level.
• Proficiency with Windows 7, MS Office (especially Word, Outlook, and Excel) software.
• Excellent customer service skills, multi-line phone experience, multi-tasking, interpersonal communication and organizational skills.

• Associate degree in Computer Science or Health Information Management
• Film Library experience with PACS, RIS and Epic EHR.
• Basic network troubleshooting skills.

• This position is located on Marquam Hill.

Benefits:

• Two raises per year – One at anniversary date and one across the board annual increase
  
• Healthcare Options - Covered 100% for full-time employees and 88% for dependents, and $25K of term life insurance provided at no cost to the employee
  
• Two separate above market pension plans to choose from
  
• Vacation- up to 200 hours per year depending on length of service
  
• Sick Leave- up to 96 hours per year
  
• 8 paid holidays per year
  
• Substantial Tri-met and C-Tran discounts
  
• Additional Programs including: Tuition Reimbursement and Employee Assistance Program (EAP)
  

Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at or .