Executive Assistant - Get Hired Fast

We are looking to hire a motivated Executive Assistant to join our passionate team at Big Sur Partners in Miami, FL.
Growing your career as a Full Time Executive Assistant is an incredible opportunity to develop useful skills.
If you are strong in adaptability, communication and have the right personality for the job, then apply for the position of Executive Assistant at Big Sur Partners today!

We are seeking an Executive Assistant to perform a wide variety of administrative tasks in support of the CEO and Chief of Staff.

About us

BigSur is a global multi-family office SEC registered investment adviser founded in 2007 with five anchor families who wished for an independent advisory firm. At BigSur, we strive to maintain a model of independence, targeting an alignment of our clients’ interests fostered on transparency. It is through this commitment that we seek to avoid common conflicts of interest that often are synonymous with traditional wealth advisory services. Since our founding, we have enjoyed solid growth, attracting influential families and expert investment advisors in a measured way, always preserving the culture and service level expected of BigSur. Today, we oversee more than $1 billion for 18 core client-families. Our client list is purposely short. Our relationships deep. We exist to help our clients build, preserve, enjoy and transfer their wealth.

   Responsibilities:

• Manage Executives calendar and scheduling appointments while prioritizing sensitive manners. 
• Prepare Agendas
• Manage contacts in Outlook
• Booking Hotels and flights, request upgrades
• Make Restaurant reservations
• Renew magazine subscriptions
• Schedule Zoom meetings and ensure all parties respond
• Assistance in execution of special requests
• Answering phone calls in a polite and professional manner 
• Prioritize requests based on Executive directives 
• Organize events (lunch work, clients /prospects visit, birthdays)

Qualifications:

• 3-5 years' experience as an Executive Assistant (preferred) 
• Bachelor’s Degree in Business Administration (preferred) 
• 5+ years' experience using MS Office Suite 
• 5+ years' experience in office administration or secretarial 
• Build strong working relationships with customers and consultants 
• Strong time management and ability to multitask 
• Excellent organizational skills with an ability to think proactively and prioritize work 
• Respond to short term deadlines 
• Strong communication skills (verbal/written) 
• English fluency, Spanish highly desired
• Computer savvy and aptitude for learning new software 
• Must be authorized to work in the United States 

This description outlines the basic tasks and requirements for the position noted.  Is not a comprehensive listing of all the job duties of the employee.

Note:  This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s).  Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.  

No Third Party Agencies or Submissions Will Be Accepted.  

Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP  

Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein.

Benefits of working as a Executive Assistant in Miami, FL:

● Excellent benefits
● Opportunities to grow
● Advantageous package