Academic Planning Coord

Company : Albany State University

Job Type : Full Time

Albany, Ga

Number of Applicants

:

000+

Apply Now

Job Description - Academic Planning Coord

Job Title: Academic Planning Coord

Location: Albany State Rec. Location

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 254372
About Us
Albany State University is a fully accredited senior unit of the University System of Georgia. Employees receive benefits provided by the University System of Georgia, including, but not limited to, medical and major medical insurance, group life insurance, participation in the Georgia Teachers' Retirement System, Optional Retirement Plan (Faculty and exempt employees only), Social Security and Tuition Assistance Program after six months of employment.
Location
Our West Campus is located at 2400 Gillionville Road, Albany, GA 31707. Our East Campus is located at 504 College Drive, Albany, GA 31705. The Human Resources office for both campuses is located on the West Campus in Building K, Suite 111.
Job Summary The Academic Planning (AP) Coordinator oversees the development and creation of each semester's schedule of classes and performs complex analysis and reporting functions with institution-wide effect on FTE projection and forecasting. The AP Coordinator holds primary responsibility for academic scheduling and actively balances the needs of a wide range of university constituents to ensure that academic functions, including lecture and lab courses, remediating and skills labs, and other academic obligations are scheduled in suitable venues to provide the appropriate student learning environment and maximize university resources. This position is responsible for utilizing the student information system (SIS) and other software to collect, visualize, interpret, and report on scheduling and enrollment data. This position provides consultative support and training to schedule entry system users to enhance the accuracy of the class schedule. The AP Coordinator Provides final schedule review for accuracy and efficiency before publication and registration. Responsibilities
Create, maintain, and revise schedules for all academic programs based on cohort size, curriculum sequence, space requirements and availability, and other factors
Independently organize and perform complex technical data management duties in the student information system (i.e. Banner)
Create and maintain course, section, faculty, and space inventory files for registration, for required enrollment management and reporting functions, and for audits
Directly and independently work with academic schedule coordinators in the development and modification of course and section scheduling
Act as primary point of contact and liaison with academic schedule coordinators on a range of complex scheduling, operational, and administrative issues related to academic course offerings
Establish and implement workflow patterns and operating standards to accommodate department course/section scheduling requirements and requests
Coordinate data entry and proof schedules in automated scheduling and/or registration systems
Prepare and coordinate the schedule timeline for completion and publication of the online schedule of classes; work closely with the Registrar on changes to academic curriculum, and upload of online schedules
Work in conjunction with the Advising Center, Office of the Registrar, and other offices that support student class registration in accomplishing scheduling related tasks
Evaluate course needs based on student educational plans and identify gaps in course offerings in the schedule
Evaluate available time/space for optimizing course offerings and areas where the schedule impacts student progress
Maintain current knowledge about master course data from the catalog
Continually assess the process for schedule development, and develop and implement new procedures to streamline scheduling, with input from college deans, program directors, facilities, and other relevant university constituents.
Ensure the academic schedule is accurately represented in relevant university systems
Proactively audit the academic schedule to identify inconsistencies and/or conflicts and develop solutions
Serve as the primary contact for university scheduling, answering questions and providing appropriate solutions with discernment and a high level of customer service.
Performs other duties, as assigned
Required Qualifications
Bachelor’s Degree

Two years work experience in a related environment
Preferred Qualifications
Master’s Degree
Proposed Salary
Salary range is from $43,000 to $49,000
Knowledge, Skills, & Abilities Proficient in the use of relevant software and database technologies such as Microsoft applications, Banner, Argos, Smartsheet; experienced learning and adapting to new technologies Strong computer, communication, and analytical skills with the ability to maintain current knowledge of instructional technologies, administrative, computing, and office automation Attention to detail Adept at working independently and meeting deadlines Ability to quickly resolve issues using creative problem solving Ability to balance multiple tasks and responsibilities simultaneously Contact Information
For more information or questions about a job posting, please contact the Office of Human Recourses at , or by email at . For technical support, please call OneUSG Connect Support at , or by email at .
Equal Employment Opportunity
Albany State University is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, AREA, ADA, E.O. 11246, and Rev. Proc. 75-50). Albany State University is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact the Albany State University Office of Human Resources at . Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Disability Resource Center at .