Administrative Aide

Administrative Aide - Disability and Human Development, Assistive Technology Unit Administrative Aide - Disability and Human Development, Assistive Technology Unit Hiring Department : Inst on Disability & Human Dev Location : Chicago, IL USA Requisition ID : 1025274 Posting Close Date : June 4, 2024 About the University of Illinois Chicago UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent 'Best Colleges' rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has over 300,000 alumni, and is one of the largest employers in the city of Chicago. Description: Under administrative direction, assists with administrative and financial functions of the Assistive Technology Unit (ATU), part of the Department of Disability and Human Development, College of Applied Health Sciences. Duties & Responsibilities:

• Provides administrative support to ATU Director on various administrative and organizational matters; manages and controls confidential documents including institutional and historical documents; answers phone and directs calls as necessary.
• Chief purchaser for the ATU - orders and purchases all client-related equipment and other supplies; P-Card and T-Card holder, iBuy user
• Assists in the preparation and management of the ATU grant and contract and the maintenance of financial records and appropriations via Banner and View Direct; provides pre-award processing and post-award management of ATU grants and contracts; identifies budget transfers within various accounts; maintains an itemized record of expenditures; tracks self-supporting funds; monitors and tracks fiscal year allocations; completes billing and tracking of payments.
• Makes all travel and conference arrangements for staff, assists with TEM (as Proxy) and other UIC systems, and assists in planning various aspects of special projects and essential programs, including complex scheduling for meetings and events.
• Serves as a liaison between departments and other constituencies (external sponsors); provides information, assistance, and advice to various constituencies and individuals
• Perform other related duties and participate in special projects as assigned.

Minimum Qualifications Required: 1. High school graduation or equivalent 2. Any one or any combination totaling five (5) years (60 months) from the following categories: A. college course work in business, finance, accounting or a related field:

• 60 semester hours or an Associate's degree equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)
• 120 semester hours or a Bachelor's degree equals three (3) years (36 months)
• Master's degree or higher equals four (4) years (48 months)

B. progressively more responsible general or specialized office experience which included aspects of supervising staff or a job function, organizing, and performing duties that lead to knowledge of generally accepted office principles



To Apply: For fullest consideration click on the Apply Now button , please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.


Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required 180 days of employment.



The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.



The university provides accommodations to applicants and employees. Request an Accommodation

Looking for more University of Illinois positions?


We invite you to search for positions at each of the University of Illinois locations, the University of Illinois System Office and the University of Illinois Foundation. The University of Illinois System Office supports the primary missions of teaching, research, public service, and economic development for all of the Universities and offers positions in all locations. The University of Illinois Foundation is the official fundraising and private gift-receiving agency for the University of Illinois and also offers position in all locations. Click the links below to search for other University of Illinois positions.



University of Illinois Urbana-Champaign

University of Illinois Springfield

University of Illinois System Office

University of Illinois Foundation



The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.





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About University of Illinois - Chicago

The University of Illinois Chicago is the city’s largest university and its only public Carnegie Research 1 institution. Its 16 academic colleges serve close to 34,000 undergraduate, graduate and professional students. UIC is recognized as one of the best public universities and one of the most ethnically rich and culturally diverse campuses in the nation, located in the heart of Chicago, it is an integral part of the city's educational, technological and cultural fabric.

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