Number of Applicants
:000+
Administrative Executive Assistant - Human Resources
POSITION DETAILS
"At Baruch College we believe that student success is everyone???s responsibility???
Aligned with Baruch's strategic vision, the Office of Human Resources is committed to delivering exceptional HR services to applicants, faculty, staff, and retirees. We work closely with departments to attract, nurture, empower, and retain a diverse and skilled workforce, pivotal to Baruch's standing and achievements.
As a key member of our team, the Executive Assistant to the Executive Director of Human Resources will report directly to the Executive Director of Human Resources. This proactive and organized individual will provide high-level support to our Executive Director, demonstrating exceptional communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment. Collaborating with HR team members and stakeholders is essential for understanding business objectives, developing documentation, and ensuring compliance with CUNY regulations, College policies, and collective bargaining agreements.
?? Efficiently manage the Executive Director's calendar, scheduling appointments, meetings, and conference calls.
?? Act as the main liaison for internal and external inquiries, screening calls and emails, and providing appropriate responses.
?? Prepare and edit correspondence, reports, presentations, and other documents to a high standard.
?? Assist in developing meeting agendas, preparing materials, and following up on action items.
?? Maintain accurate records and files, both electronic and physical, ensuring confidentiality and security.
?? Collaborate with team members and departments to streamline workflow and communication.
?? Facilitate and assist with Executive Compensation Plan (ECP) onboarding processes, partnering with the division???s Talent Acquisition Team, (TAM) with tasks in organizing and liaising with relevant stakeholders to ensure a smooth onboarding process.
?? Gather, organize, and maintain operational, financial, and administrative data, records, and information required by regulatory bodies, including the City University of New York (CUNY) and accreditation agencies. Ensure accuracy and completeness of reporting materials.
?? Assist, maintain and update content on the Division's SharePoint Intranet, ensuring that information is current, relevant, and accessible to all stakeholders. Regularly review and optimize content to streamline communication and collaboration within the HR Division.
?? Supervise HR receptionist, college assistant and interns.
?? Handle special projects and initiatives, demonstrating flexibility and adaptability as required.
?? Uphold the college's values and professional standards in all interactions and activities.
QUALIFICATIONS
Bachelor's Degree and four years' relevant experience required.
Other Qualifications:
?? Proven experience in project management, with a track record of successfully delivering complex projects on time and within budget.
?? Exceptional organizational skills and attention to detail, with the ability to prioritize and manage multiple tasks simultaneously.
?? Excellent written and verbal communication skills, with the ability to articulate ideas clearly and concisely.
?? Strong interpersonal skills and the ability to build rapport and trust with diverse stakeholders.
?? Proficient in utilizing Microsoft Office 365 (Teams, SharePoint, Forms, and Excel).
CUNY TITLE OVERVIEW
Provides support to a Campus or University Executive, organizing and supervising unit activities.
Job Title Name: Administrative Executive Assistant
CUNY TITLE
Higher Education Assistant
FLSA
Non-exempt
COMPENSATION AND BENEFITS
$62,411-$70,238; Salary commensurate with education and experience.
CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.
HOW TO APPLY
Visit access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume, cover letter.
CLOSING DATE
June 24, 2024.
JOB SEARCH CATEGORY
CUNY Job Posting: Managerial/Professional
EQUAL EMPLOYMENT OPPORTUNITY
CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.
Job ID
28598Location
Baruch College
About Baruch College (CUNY)
Baruch, a senior college of the City University of New York (CUNY), is located in the historic Gramercy Park/Flatiron district of Manhattan. Baruch has an extremely diverse student body of more than 18,000, many of them first-generation college students. We seek faculty and staff who thrive in multicultural academic environments and are committed to access and excellence in higher education.
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