Alumni Records Assistant

Note for Current UM Employees

Current employees must apply internally via connectU >   connectu.olemiss.edu

Definition of Class

This position enters membership and biographical data into the computer system and maintaining all Alumni/Development records. Incumbents follow clearly established procedures.

Examples of Work Performed

• Operates personal computers to enter data in accordance with prescribed procedures; maintains and adheres to a system of data control.
• Maintains accurate Alumni/Development records in updating biographical data; changes addresses and creates new records as required.
• Maintains accurate accounting for Alumni membership program by entering daily dues received, balancing daily reports, and depositing posted dues.
• Operates mailroom equipment and postal meter for membership fulfillment mailings and special appeals.
• Researches multiple sources for locating lost alumni and verifying deceased notifications.
• Assists with special events and hospitality assignments.
• Assists members of the faculty and staff requesting information pertaining to Alumni records.
• Generates reports and correspondence as requested.
• Performs similar or related duties as assigned or required.

Essential Functions

These essential functions include, but are not limited to, the following. Additional essential functions may be identified and included by the hiring department.

1. Maintains accurate Alumni/Development records.
2. Maintains accurate accounting for Alumni dues and deposits all monies.
3. Operates necessary mailroom equipment.
4. Assists with special events and hospitality assignments.
5. Responds daily to requests for information regarding Alumni records.

Minimum Education/Experience

Education:
High School Diploma or equivalent (GED).

AND

Experience:
One (1) year of experience related to the above described duties.

Interview Requirements: Any candidate who is called for an interview must notify the Department of Equal Opportunity/Regulatory Compliance in writing of any reasonable accommodation needed prior to the date of the interview.

Salary/Wage Information

To learn more about our pay structure and view our salary ranges, click here to visit the Compensation page of our Human Resources website. This link is provided for general pay information. Hourly rate or salary may vary depending on qualifications, experience, and departmental budget. Note: Unclassified positions (faculty, executives, researchers and coaches) do not have established salary ranges.

EEO Statement

The University of Mississippi provides equal opportunity in any employment practice, education program, or education activity to all qualified persons. The University complies with all applicable laws regarding equal opportunity and affirmative action and does not unlawfully discriminate against any employee or applicant for employment based upon race, color, gender, sex, pregnancy, sexual orientation, gender identity or expression, religion, citizenship, national origin, age, disability, veteran status, or genetic information.

Background Check Statement

The University of Mississippi is committed to providing a safe campus community. UM conducts background investigations for applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial (credit) report or driving history check.