Clinical Contracts and Student Data Coordinator

Clinical Contracts and Student Data Coordinator Available Title(s):
107N-YN_CS_NPS - Program Coordinator Business Title:
Clinical Contracts and Student Data Coordinator Employee Type:
Classified Time Type:
Full time Position Term:
12 Month Position Details: Summary of Duties: The Washington State University College of Nursing (CON) is seeking a new team member who is excited to play a vital role in clinical experiences for nursing students. The Clinical Contract Coordinator manages the clinical training agreement (CTA) lifecycle for five current nursing programs (RN-BSN, PLBSN, MN, DNP, PhD) and new programs (BSW, MSW, MEPN) at four campuses statewide. In addition, the coordinator safeguards the interests of Washington State University, the College of Nursing and host facilities to ensure that contractual relationships are managed efficiently and in accordance with university and healthcare agency policies and procedures. This is an exceptional opportunity for a person who will directly contribute to student education and career progression by maintaining positive relationships for the College of Nursing and diverse WSU departments and outside organizations. This role plays a pivotal role in carrying out the CON mission to advance health and well-being through education, scholarship, practice and community engagement. The Clinical Contract Coordinator will be the primary person responsible for initiating and monitoring the processing of CTAs, advising students, faculty, and sites of the clinical CTA process required to confirm placements, processing completed Clinical Request Forms, maintaining relationships with clinical sites and coordinating clinical contract related matters between the College of Nursing, WSU Procurement and Contracts Services Office, and other clinical education programs or consortiums in Washington, Oregon and Idaho. In addition, the CON participates in the Western Regional Graduate Program (WGRP), an agreement between 16 western states and territories. The Clinical Contract Coordinator will work closely with organizations across these locations to support clinical and non-clinical placements for students. Required Qualifications: High school graduation or equivalent AND two years of experience in the program specialty OR equivalent education/experience. Additional Requirements:
Demonstrated experience in the program specialty would include coordinating written contract/agreement development and processing, or other similar programs in a business, education, healthcare, or related setting that involves outreach, relation management and database management. Relevant experience would demonstrate:

• Coordinating/executing on day to day operations of a program.
• Learning, implementing, and advising on policies and procedures.
• Strong computer skills including intermediate proficiency with MS Office Excel, Word, PowerPoint, Teams, and Outlook.
• Positive and effective professional communication via email, phone, and in person.
• Strong proof-reading and comprehension skills.
• Demonstrated strong attention to detail.
• Demonstrated strong organizational skills.
• Demonstrated excellent customer service orientation, guiding/teaching others.
• Willingness and ability to participate in external in-person meetings and facilities.
• Valid driver's license required upon hire.

Preferred Qualifications:

• Bachelor's in business, health-related, healthcare administration, public administration or higher education-related fields.
• Experience working with contract/affiliation agreement development or negotiation, higher education, professional healthcare institution, or policy development.
• Experience coordinate the operation of a specialized or technical program
• Experience in computerized record systems and/or information management.
• Experience with legal writing.
• Knowledge and understanding of HIPAA and FERPA.
• Familiarity with the nursing or medical fields and educational requirements.
• Understanding the tenants of project management.

Additional Information:



Area/College: College of Nursing

Department Name: Clinical Placements and Affiliations

City, State, Zip: Spokane, WA 99202-2131

Department Link:



Monthly Salary: $3,477 to $4,632 | Range 40 Steps A - M |Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28OR applicable Collective Bargaining Agreement. Step M is typically a longevity step.



Benefits: WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation



Overtime Eligibility: This position is overtime-eligible.

FTE: 100%
This is a Permanent position.



Posting Close Date: Applicants must submit their completed application by Sunday, June 30, 2024 at 11:59 p.m.



Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.


Application Instructions:


Applicants must upload the following required documents to their online application.

• Resume (required)
  
• Cover Letter (required)
  

External candidates, please upload all documents in the 'Resume/CV' section of your application. Internal candidates, please upload all documents in the 'Resume/Cover Letter' section of your application.


Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.


Applicants will be requested to provide contact information for professional references within the online application.


WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.


WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.


WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: (v), Washington State TDD Relay Service: Voice Callers: ; TDD Callers: , (f), or .



To apply, visit



Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.














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About Washington State University

Washington State University is a public research university committed to its land-grant heritage and tradition of service to society. Washington State College was established in 1890 as a land-grant institution. It has become a distinguished public research university, but its mission remains rooted in accessibility and public service.For more than 130 years, we have strived to unlock possibilities by empowering students, faculty, and others to create a world where all people can thrive.In that spirit, our community welcomes scholars from around the globe and prioritizes equitable opportunities for all.

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