Department Assistant - Fast Hire

We are searching for a hardworking Department Assistant to join our high calibre team at Kelly Services in Cleveland, OH.
Growing your career as a Full Time Department Assistant is an amazing opportunity to develop excellent skills.
If you are strong in planning, teamwork and have the right initiative for the job, then apply for the position of Department Assistant at Kelly Services today!

Department Assistant

Cleveland, OH

$22.13/hour

Contract Position

At Kelly® Professional & Industrial, we’re passionate about helping you find a job that works for you. We’re seeking an Administrative Assistant to work at a prestigious University in Cleveland, OH . With us, it’s all about finding the job that’s just right.

Objective:

Working under general direction, provide administrative and financial expertise within the office of the dean, including the development team, computing, and marketing for the School of Engineering (CSE). Additionally, the department assistant has responsibilities related to the CSE strategic hiring initiative (ESHI) that is nearing completion. The department assistant will demonstrate proactive management of the office and serve directors as needed that report to the office of the dean. The department assistant will establish and maintain a relationship with key leaders in the ESHI as well as administration (in particular, the office of the president), faculty and staff throughout the community to facilitate the regular communication with these constituencies.

Essential Functions:

1. Support the administrative tasks of the office of the dean, including all associate deans as prioritized given the financial and strategic hiring initiative calendar of the CSE. Processes complex and highly confidential information.

2. Provide technical support to the directors within the office of the dean to complete accurately and timely forecasts. This includes actual completion of the information technology and development forecasts.

3. Administer all aspects of the office including reception, appointments, telephone contacts, correspondence, travel, itineraries, file maintenance, financial transactions (organization of reimbursements for ESHI related expenses), etc.

4. Screen in purchases via system resources to maintain compliance for the IT department in school purchases of computer hardware and software.

5. Intake of all applications to ESHI including and necessary response to applicants, manage organization of all related documentation and maintain and update ESHI website.

6. Interface with Diversity office and central administration on a regular basis. Relay information on sensitive matters to constituents, external or within the university

7. Work closely with the CSE HR director to assure compliance and timely submission in the hiring process.

8. Develop a knowledge base on the university and specifically CSE hiring process to assist the ESHI and CSE departments in ensuring smooth, seamless, and professional procedures in the hiring of junior and senior level faculty.

9. May supervise the work of office staff in day-to-day activities.

Nonessential Functions:

1. Offer administrative expertise on various projects in support of the office of the dean.

2. Perform new employee training.

3. Facilitate dealing with others in the university relative to coordinating workflow.

4. Perform other duties as assigned.

Required Skills:

1. Must be a self-starter and have a keen sense of the mission of the school and the ESHI with ability to critically analyze problems and independently generate creative solutions.

2. Excellent oral and written communication skills required.

3. High level of judgment, maturity, professionalism, and discretion.

4. Works proactively with a high degree of independence and confidentiality.

5. Must be a self-starter and capable of handling multiple tasks.

6. Well organized, creative, flexible, and highly motivated personality.

7. Ability to assess situations and communicate requirements needed for timely resolution of issues.

8. Ability to collect, organize and synthesize information in a cohesive and concise manner.

9. Excellent interpersonal skills, including demonstrated ability to interact effectively with senior- level professionals within the university, as well as external constituencies including medical, academic, and corporate professionals.

10. Ability to use all nominal office equipment.

11. Desire for personal and professional growth and development and maturity to take responsibility for this in concert with management.

12. Knowledge of computer systems needed to maximize the value of information systems developed and used by the university.

13. Proficient in Microsoft Office and willingness to learn new technologies as needed.

This job might be an outstanding fit if you:

• High school education required. Bachelor’s degree strongly preferred.

• 6 years of related administrative experience required.

• COVID-19 Vaccinated

What’s Next?

If you are interested in the opening and feel you meet the qualifications, please submit your updated resume for review. If the recruiter feels you are of fit, they will reach out to discuss the opportunity further!

Helping you discover what’s next in your career is what we’re all about, so let’s get to work. Apply to be a Department Assistant today! If you have any questions, please reach out to View email address on kelly-services.dejobs.org .

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About Kelly

Kelly connects talented people to companies in need of their skills in areas including Science, Engineering, Technology, Education, Light Industrial and more. As advocates for the value of all workers and workstyles, we’re united by our passion to connect people to work and support them in reaching their greatest potential. We directly employ nearly 500,000 people around the world and connect thousands more with work through our global network of talent suppliers and partners in our outsourcing and consulting practice.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly’s Human Resource Knowledge Center. Kelly complies with the requirements of California’s state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

Benefits of working as a Department Assistant in Cleveland, OH:

● Company offers great benefits
● Advancement opportunities
● Attractive package