District Admin Support

District Admin Support (Office Specialist 2) Location Corvallis, OR : Initial Posting Date: 05/16/2024 Application Deadline: 05/30/2024 Agency: Department of Human Services Salary Range: $3,218 - $4,338 Position Type: Employee Position Title: District Admin Support (Office Specialist 2) : We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the Equity North Star as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply. Would you like an opportunity in a career that is both rewarding and provides an opportunity for growth? Would you be interested in joining a team that is passionate about serving children, families, and communities? If so, apply today! We are seeking a District Admin Support (Office Specialist 2) to join our Corvallis ODHS program team. Oregon Department of Human Services (ODHS), A place to belong and make a difference!

• When you join the ODHS , you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.
• Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS' overall mission and vision.
• We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency, and we are committed to integrating equity into all we do. The Equity North Star has four points that explain the agency's goals related to equity, inclusion, and racial justice.
• We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and competitive benefits packages including health, dental, vision and much more!
• If you have federal student loan debt or are thinking of going back to school, then you might benefit from the Student Loan Forgiveness Program . If you make 120 qualifying payments on your student loan while working full-time for a qualifying employer, your student loan debt may be forgiven.
What you need to qualify Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR An Associate's degree in any field; OR An equivalent combination of education and experience. Essential attributes We are looking for candidates with:
• Previous Administrative experience with working knowledge of office procedures.
• Experience utilizing time management, and prioritization skills to track and complete tasks.
• Experience listening and to understanding people's values, needs, desires, and even their trauma-responses.
• Experience answering multi-line phones and directing calls to the appropriate staff.
• Experience conducting work that requires attention to detail, particularly when creating or reviewing documents.
• Experience coordinating meetings and taking meeting minutes.
• Intermediate experience with Microsoft Office and demonstrated attention to accuracy while entering information into computer systems.
Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process. Make sure to read the ‘How to Apply' section for any other requirements. Your duties at a glance As an employee working within the Child Welfare Program , you will have an opportunity to make a meaningful difference in the lives of Oregon's most vulnerable children and families. Your dedication will help us achieve the Child Welfare Vision for Transformation that will support children and young adults to be safer, healthier, experience less trauma and achieve a greater well-being. As a District Admin Support, you will:
• Provide general clerical support to caseworkers and unit supervisors.
• Ensure timely production of all payments.
• Ensure policy/procedural requirements, forms and letters are in accordance with ODHS policy and procedures.
• Process all paperwork and payments which guarantees documentation of responsible services to clients and consumers within the district.
• Perform a wide variety of administrative, general office, and record processing activities to ensure timely and accurate support service to the district, staff, and clients.
• Guarantees compliance with State and Federal laws to ensure maximum funding for all District programs.
Working conditions
• This position will be required to work in the office 8-5 Monday-Friday.
• Travel may be required to meet the business or operational needs and/or employee training.
• Occasional evening hours may be required dependent on business needs.
• You will sit or stand for long periods at a computer terminal.
• You will work in an open office environment with noise from telephones, printers and other staff. The nature of conversations you may overhear may include uncomfortable topics related to child abuse and neglect.
• You are expected to work competently within the agency's electronic information system (ORKIDS).
• Proficiency with Microsoft Office is essential.
• You must be able to work with frequent interruptions or distractions.
• You may interact with a wide range of people including some who have experienced trauma, exhibit challenges in controlling their emotions.
How to apply Your work history profile, cover letter (optional), and resume are the perfect opportunity to highlight your interest in the position and showcase your skills and experience that make you the best candidate for the position.
• Please upload a resume or complete the Workday history profile. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
• A cover letter is not required for this application. However, you may attach one if you wish.
This may help the manager understand better how you possess the essential attributes.
• Current State of Oregon employees: Apply via your employee Workday account.
• If you are not a current State of Oregon employee: view this application instructional video .
• After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.
Additional requirements
• Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security's I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
• Must possess a valid driver's license and acceptable driving record.
Helpful information
• This position is represented by the Service Employees International Union (SEIU).
• This recruitment may be used to fill future vacancies.
• Have questions about Workday, and want some tips on understanding the state application process? Check out our Oregon job opportunities page.
• If you need an accommodation under the Americans with Disabilities Act (ADA), have questions or need assistance with the application process, please contact Rochelle Peters via email . Please be sure to include the job requisition number.