Executive Secretary

Job Description and Duties

This position is located at DSH - Coalinga
The Executive Secretary I will work under the direction of the C.E.A Clinical Administrator and will provide administrative and secretarial support to the Clinical Administrator and the Executive Office as needed.

1. ***Click on the link to complete the Department of State Hospitals Recruitment Survey:

You will find additional information about the job in the .

Working Conditions

The employee is required to work any shift and schedule in a variety of settings throughout the hospital and may be required to work overtime and float to other work locations as determined by the operational needs of the hospital.

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.
• The position(s) require(s) Medical Clearance prior to being hired.

Unless otherwise requested by the candidate, all communications and correspondence regarding this recruitment from our agency will be sent electronically via your CalCareer account and/or email listed on your State Application, STD. 678.  It is the applicant’s responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareer profile updated with a current telephone number, mailing address, and email.

To be considered for this Job Opportunity, applicants must have permanent civil service status, be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility.   IF YOU DO NOT HAVE ELIGIBILITY, YOU MUST TAKE THE EXAM . Please visit the CalHR website to find information on the 
Executive Secretary I Exam. The Exam Bulletin link can be found below: CalCareers

Minimum Qualifications

Executive Secretary I

Either I

In the California state service, one year of experience performing secretarial duties at a level of responsibility not less than that of Secretary.

Or II

Three years of experience in clerical work at least one year of which shall have been in a responsible secretarial position performing a variety of difficult secretarial work. (Experience in California state service applied toward the special one-year requirement must be in a class with a level of responsibility not less than that of Office Technician.) [Academic education above the twelfth grade may be substituted for one year of the required general experience on the basis of either (a) one year of general education being equivalent to three months of experience; or (b) one year of education of a business or commercial nature being equivalent to six months of experience. Students who are enrolled in the last semester or its equivalent of course work, which upon completion will fulfill these requirements, will be admitted to the examination, but they must submit evidence of completion before they can be considered for appointment.]

This advertisement will be used for this and other vacancies that may occur during this posting, and future Permanent Full-time and/or Limited Term Full-time vacancies that may occur at the Department of State Hospitals during this posting. 

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Knowledge of modern office methods, supplies, equipment and procedures with reference to work involved in the office of administrative official business.  

Benefits

The State of California offers a comprehensive benefits package that includes Health Benefits, Vision, Dental, Retirement and an array of other options.  For more information on the benefits offered by the State of California you can visit the California Department of Human Resources web site:   .

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.