Finance and communications associate

Full job description

Job no: 518543

Work type: On Campus

Location: Normal, Illinois

Division Name: Academic Affairs

Department: School of Theatre and Dance

Job Summary

A valued member of the leadership team, the Finance and Communications Associate collaborates with the Producer, Artistic Director, Managing Director, and Production Manager to coordinate the development of the Illinois Shakespeare Festival (ISF) season budget. The Finance and Communications Associate oversees all financial transactions including purchasing, contracts, accounts receivable, accounts payable, and reconciliation of numerous General Revenue, Agency, and Foundation Accounts. The Finance and Communications Associate must track the ISF budget in both the university's Fiscal Year and ISF's Performance Year and prepares timely financial reports for the leadership team and dean’s office.

Additional Information

Established in 1978, the Illinois Shakespeare Festival is a professional repertory company that produces mainstage productions, free family-friendly performances, and numerous community events over the summer. The Festival brings a new level of professional artistry, economic attention, and civic engagement to Illinois – all while exposing new generations and populations to the arts.


The School of Theatre and Dance provides pre-professional training to dedicated young actors, dancers, designers, and educators.

Salary Rate / Pay Rate

$3,604 - $3,929 per month

Required Qualifications

• Bachelor's or equivalent degree with significant course work in Accounting, Finance, Theatre Management, Arts Management, or a related field.

• Two years (24 months) of work experience that included all of the following:
  a. professional level accounting and financial management
  b. preparing accurate budget reports and monitoring "budget to actual" expenses
  c. reconciling a complex budget with multiple funding accounts

• Demonstrated mastery of computer software including databases, spreadsheets, word processing, and accounting software applications.

• Demonstrated mastery of design software used for social media marketing such as Canva, Photoshop.

• Effective verbal and written communication skills for public writing and editing.

• Excellent analytical and problem-solving skills.

• Demonstrated ability to organize, prioritize, delegate, and supervise work in a calm and efficient manner.

• Ability to:
  a. demonstrate initiative, work independently, manage time efficiently, and maintain confidentiality
  b. embrace the mission of the School of Theatre & Dance and the Illinois Shakespeare Festival and recognize the importance of the arts to quality of life
  c. effectively work with a team dedicated to diversity, equity, and inclusion

• Strong interpersonal skills to interact with colleagues, company members, patrons, and donors in a professional manner.

Preferred Qualifications

• Experience with Datatel, Agresso, Budget Center, Payment Net, and the financial operations of Illinois State University.

• Experience with union contracts - Actors' Equity Association (AEA) United Scenic Artists (USA), Society of Stage Directors and Choreographers (SSDC) - and playwright/royalty contracts.

• Experience with University hiring policies and procedures.

• Knowledge with non-profit operating budgets and balance sheets.

• Experience with social media management and familiarity with various social media, communications, and/or design platforms.

• Knowledge of and ability to adhere to University policies, departmental procedures, and State ethics.

Work Hours

Core Hours: 8:00am-4:30pm Monday through Friday with occasional evenings or weekends during the ISF season

Functional Expectations

Must be able to complete the following with or without a reasonable accommodation:

• Remain at a workstation for extended periods.

• Effectively communicate on a daily basis.

• Move about in various locations across campus as needed to complete day-to-day work.

Proposed Starting Date

May 2024

Required Applicant Documents

Resume

Please Note : These documents are required to be submitted online in order to complete the application process. Please have these documents ready prior

Optional Applicant Documents

Writing Sample - Any public writing that you have done (stories or articles, social media posts, etc.)
Transcripts - See Special Instructions to Applicants for additional options
Certification of Retirement Annuity

Please Note : These documents may be submitted online in order to complete the application process. Please have these documents ready prior

Special Instructions for Applicants

Please fully complete the entire application including, but not limited to, the education and work history portions. Be specific on your work history, including employment dates (if part-time you must list the number of work hours) and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Please do not put "see resume" in the duties and responsibilities section of the work history. This will be considered an incomplete application and incomplete applications will not be considered.


College or university transcripts (may be unofficial) must be submitted prior to the application deadline to receive full consideration. Transcripts can either be uploaded with your application or submitted via the options listed below.


To be eligible for Veteran's Preference points on the exam, appropriate military service documentation such as a DD-214 must be submitted prior to the application deadline.


Transcripts and/or military service documentation may be faxed or mailed to Human Resources by the application deadline:


Fax: , Attn: Kira Shelton
Address: Illinois State University
Human Resources
Campus Box 1300
Normal, IL 61790-1300


The Civil Service examination for this classification is based on your application materials and responses to the supplemental questions. No participation other than submission of applicant materials is required from applicants that qualify to take the exam. If you meet the minimum required qualifications for this position, you will receive a score calculated based on your education and experience, and your name will be placed on the active employment register by exam score. After the application deadline, the names within the top three scores will be referred to the department for interview. The active register for this classification will be voided when the position is filled.


Illinois State University is authorized to do business within the State of Illinois. All work under this appointment is required to be performed from within the State of Illinois. If hired, out-of-state candidates must establish Illinois residency within 180 calendar days from the start date for this position. Illinois residency requires proof of a valid Illinois driver’s license or a valid State of Illinois ID card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment.

Contact Information for Applicants

Kira Shelton
Human Resources

Important Information for Applicants

This position is subject to a criminal background investigation and if applicable, an employment history review, based on University Policy 3.1.30 and any offer of employment is contingent upon you passing a satisfactory criminal background investigation and/or an employment history review. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

Illinois State University is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

If you are an individual with a disability and need a reasonable accommodation under the Americans with Disabilities Act (ADA) or other state or federal law you may request an accommodation by contacting the Office of Equal Opportunity and Access at . The Office of Equal Opportunity and Access will hold any confidential information you provide in confidence.

If you are having difficulty accessing the system, please call Human Resources at .

Application Opened: 04/08/2024 01:10 PM CST

Application Closes: 04/15/2024 11:55 PM CST