HR Operations Coordinator

The University of Maryland Medical System (UMMS) is an academic private health system, focused on delivering compassionate, high quality care and putting discovery and innovation into practice at the bedside. Partnering with the University of Maryland School of Medicine, University of Maryland School of Nursing and University of Maryland, Baltimore who educate the state's future health care professionals, UMMS is an integrated network of care, delivering 25 percent of all hospital care in urban, suburban and rural communities across the state of Maryland. UMMS puts academic medicine within reach through primary and specialty care delivered at 11 hospitals, including the flagship University of Maryland Medical Center, the System's anchor institution in downtown Baltimore, as well as through a network of University of Maryland Urgent Care centers and more than 150 other locations in 13 counties. For more information, visit

Job Description

General Summary

Provides a high level of customer service, administrative support, and project coordination within the human resources department. This position assists the Vice President, HR Service Operations & Human Capital Systems with HR department billing, recordkeeping, and other assigned duties at the UMMS corporate facility. Performs other duties associated with services required by the corporate Human Resources Department.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Provides billing support to Vice President, HR Service Operations & Human Capital Systems:
2. 1. Performs routine clerical support functions, such as, answering the phone, taking messages, sorting mail, filing, retrieving financial records, computer data entry, and other related duties upon request.
   2. Compiles, reviews, verifies financial and/or statistical data and reports. Performs bookkeeping functions; prepares expense accounts, monitors budgets, and maintains various financial records. 
   3. Assists in reviewing and checking mathematical accuracy, completeness and propriety of financial documents and reports, such as, invoices, vouchers, receipts, supply/purchase requisitions, benefits claims, miscellaneous financial statements and certificates, in accordance with departmental procedures.
   4. Assists in determining accounts to which orders and vouchers are charged or to be charged.
   5. Filing records of receipts and disbursements, including supporting documentation for petty cash disbursements.
   6. Processes payment disbursements for UMMS and prepares for distribution. 
3. Provides administrative support for the Vice President, HR Service Operations & Human Capital Systems and HR department. Responsibilities and tasks include but are not limited to:
4. 1. Performs routine clerical support functions, such as, answering the phone, taking messages, sorting mail, filing, retrieving financial records, computer data entry, and other related duties upon request.
   2. Opens, date stamps, and distributes incoming accounts payable mail.
   3. Responds to internal and external human resources requests and inquiries.
   4. Coordinates and conducts ad hoc HR department projects and requests.
5. Performs other duties and responsibilities as assigned by the Ability to perform basic mathematical calculations including percentage, addition, subtraction, and multiplication. Knowledge of MS Office products preferred.

Qualifications

Education and Experience

• High School Diploma or GED required.
• Two years of experience in a Human Resources office preferred.
• Accounts payable experience is preferred.

Knowledge, Skills and Abilities

• Highly effective verbal, written and interpersonal communication skills to communicate effectively with all levels hospital staff, patients, visitors, and levels of staff is required.
• Ability to perform basic mathematical calculations including percentage, addition, subtraction, and multiplication.
• Basic knowledge of billing concepts including, but not limited to, invoices, vouchers, and financial statements.
• Intermediate computer skills and experience with office software systems required.
• Excellent time management and organizational skills.
• Adherence to the highest degree of professional standards and strict confidentiality in matters that require discretion.
• Ability to work on and close multiple assignments concurrently and in a timely manner.

Additional Information

All your information will be kept confidential according to EEO guidelines.