HR Receptionist

The HR Receptionist is responsible for handling all reception related duties in an accurate and timely fashion, processing of departmental mail, and the filing/scanning of departmental documents in both paper and electronic format.

Job Relationships

Reports to the HR Director

Principal Responsibilities

• Assist with employee questions or requests for information that pertains to Human Resources.
• Answer incoming telephone calls to the Human Resources department and route appropriately.
• File and scan applicable personnel documents, as assigned.
• Manage the office supply ordering process for the department.
• Take and upload photos; create badges for employees; collect and track badge replacement fees.
• Assist other HR managers/HR departments with clerical work, data entry, filing, scanning, and similar duties.
• Assist with reference checks, verifications of employment and verifications of benefits.
• Assist HR department with special projects as assigned.
• Assist the HR department with distribution of departmental mail.
• Update the HR Calendar and plan general HR functions.
• Support the HR Leadership Team in scheduling meetings.
• Provide excellent customer service and adhere to Springfield Clinic's Code of Conduct and Ethics Standards.
• Comply with the Springfield Clinic incident reporting policy and procedures.
• Adhere to all OSHA and Springfield Clinic training & accomplishments as required per policy.
Perform other job duties as assigned.

Education/Experience

• High School graduate or GED required.
Minimum of one to three (1-3) years of previous office work or HR experience required.

Knowledge, Skills and Abilities

• Knowledge of Word and Excel, and HR software strongly preferred.
Must be a self-starter, extremely organized, with a high attention to detail, and ability to maintain confidentiality.

Working Environment

• Operates in a professional office environment.
Routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHI/Privacy Level

HIPAA3