Human Resource Associate

The Associate, Human Resources serves as the first point of contact for the Human Resources department and is responsible for providing excellent customer service and assisting with various Human Resources administrative functions and projects. This position plays a significant role in employee satisfaction and delivery of day-to-day Human Resource functions, specifically in the areas of employee benefits, labor relations, employee experience and payroll.

Job duties specific to this position:

• Greets visitors and answers departmental incoming calls in a professional, welcoming and engaging manner.
• Addresses routine employee inquiries and provides basic assistance. Directs employees to the appropriate HR staff member for further support when necessary.
• Directs phone calls, schedules meetings and appointments for the team.
• Posts and distributes internal job postings to the job boards on a daily basis.
• Distributes paychecks to employees after confirming identification.
• Updates employee personal information in ADP (phone numbers, addresses, name changes).
• Completes all employment verifications (written and verbal).
• Distributes and tracks employee bus passes.
• Responsible for production of new employee ID badges and fulfilling replacement requests.
• Assists the Employee Experience and Retention department with new employee orientation preparation.
• Orders department supplies and submits purchase orders for approval.
• Assists with benefit administration, including enrollment, changes, terminations, open enrollment and invoicing.
• Maintenance of Benefits SharePoint materials.
• Distributes departmental mail.
• Maintaining the tuition reimbursement process, ensuring all proper documentation is received, obtain required approvals and submission to payroll for reimbursement.
• Performs clerical tasks such as filing, mass mailings, year-end archiving etc., as needed.
• Maintains confidentiality of employee and departmental information.
• Ensure the HR front desk, lobby, break room and supply shelf are kept organized and clean.
• Performs other duties as assigned.

• 0-3 years of relevant experience (entry level position).
• High school diploma required, Associates degree in Human Resources or related field preferred.
• Experience in a team structured environment.
• Ability to multi-task.
• Strong organizational skills.
• Proficient in Microsoft Outlook and MS Office.
• Strong written and oral communication skills.
• Strong interpersonal and customer service skills.
• INDPRO 

An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements.

Physical Requirements

Walking/Standing 15.00%

Sitting 85.00%

Lifting 5.0%

• Pay Range $18.31 - $21.56 / hour
• Excellent medical, dental, prescription and vision insurance
• Disability coverage
• Tuition Reimbursement Program
• 401(k) Retirement/Pension Plans
• Discounted Gym Membership
• Free Loretto Health Clinic Visits
• Generous Paid Time-Off Accrual
• Fun events for employees
• Convenient locations with free parking
• Employee Coaches - to help you achieve life goals
• Diaper Assistance Program
• Opportunity for career growth and movement within 19 sites!