Human Resources Records Coordinator - Urgent Hiring

We are looking for a remarkable Human Resources Records Coordinator to join our high calibre team at Kent State University in Kent, OH.
Growing your career as a Full Time Human Resources Records Coordinator is a terrific opportunity to develop relevant skills.
If you are strong in leadership, cooperation and have the right mindset for the job, then apply for the position of Human Resources Records Coordinator at Kent State University today!

Job Title:

Human Resources Records Coordinator

Physical Location:

Kent Campus - Kent, OH

Salary:

$16.96/hour

Basic Function:

Responsible for the day-to-day maintenance of employee data in the Human Resource Information System. Coordinates human resources records information for employment, benefits, payroll, performance management, records retention and reporting.  Performs a variety of administrative HRIS functions ensuring data integrity and compliance with university policy, regulations, and protocols. Maintains accurate employee information while working independently under general direction. Reports to Manager, Human Resources Records or designated supervisor.

Additional Basic Function – if applicable:

 

Examples of Duties:

Duties/essential functions may include, but not be limited to, the following:  

Confirms accuracy and integrity of data entered and assures information is available on a timely basis, correct and update employee data as needed.

Researches, analyzes, prepares and processes human resources personnel actions maintaining confidentiality of sensitive information.

Actively participates in cyclical HRIS processes including HRIS upgrades, testing of system changes, workflow implementations and year-end rolls, etc.

Researches and corrects leave reporting issues for faculty and staff.

Delivers routine/daily/weekly/monthly reporting and responds to basic ad hoc data request, identifies HRIS reporting issues and develops and proposes solutions.

Assists in the development and implementation of standard operating procedures for human resources employment records.

Resolves sensitive matters, de-escalates challenging situations with employees, supervisors, department and external parties; discerns when to make referrals or forward matters to the appropriate parties.

Coordinates paid and unpaid leave processing for staff and resolves leave issues as required. Implement annual adjustments to vacation leave overages.

Responds to inquiries and provides guidance in the completion of personnel paperwork for employees; explains personnel policy and procedures.

Serves on project teams to improve records processes and procedures.

May train and/or indirectly supervise student employees.

Performs related duties as required.

Additional Examples of Duties – if applicable:

 

Minimum Qualifications:

High School diploma or equivalent. Two years' experience in human resource data maintenance.

License/Certification:

 

Knowledge Of:

Human Resources Information System (HRIS) data base or comparable system

Records processing, maintenance and retention

Family Medical Leave Act (FMLA)

Microsoft Office Suite and Outlook

Skill In:

Written and interpersonal communications to effectively interact with university personnel and outside constituents

Providing excellent customer service

Ability To:

Understand human resources and payroll concepts, practices and procedures

Adjust to changing priorities and respond appropriately to deadlines

Exercise discretion in distributing and receiving information of a confidential and sensitive nature

Manage time effectively and set priorities

Work with a diverse population of staff, faculty and outside constituents

Attend to details and maintain accurate records

Recognize patterns and issues in set of data and determine relevant and irrelevant data when conducting analytical work

Develop and maintain relationships with key contacts to enhance workflow and quality

Collaborate with others on significant projects

Create training and informational material

Work in a high volume and high paced environment

Independently perform operational, transactional and technical tasks within the HRIS system

Explain information, policies and procedures to specific situations and respond to sensitive inquiries

Preferred Qualifications – if applicable:

Knowledge of reporting software

Knowledge of DocuSign or similar digital signature platform

Experience in higher education or other Ohio public service experience

Assessments:

Asterisk (*) indicates knowledge, skills, abilities which may require assessments. Assessments could take the form of interview questions, a request to provide work samples or a written or practical test to assess job related competencies.

Working Conditions / Physical Requirements:

Light work - Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. Incumbent must be able to communicate with others. Incumbent may be required to travel from building to building and off campus occasionally.

Working Schedule:

Monday - Friday, 8:00 a.m. - 5:00 p.m.; however, hours may vary to meet departmental needs.

Additional Information:

 

Must pass a security check.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

For official job descriptions, visit www.kent.edu/hr. 

Kent State University is a Smoke-Free, Tobacco-Free University effective July 1, 2017. Smoking and tobacco use are not permitted on any of Kent State’s campuses or other locations and properties that are owned, operated, or leased by Kent State, both domestic and international. For additional details, visit www.kent.edu/smoke-free.

Disclaimer:

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted to describe all the specific duties and responsibilities that may be required in any particular position. Directly related experience/education beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Kent State University reserves the right to revise or change job duties, job hours, and responsibilities.

Benefits of working as a Human Resources Records Coordinator in Kent, OH:

● Company offers great benefits
● Company offers career progression opportunities
● Advantageous package