Junior Accountant

Full job description

Posting Date:

6/7/24

Department:

Police Department

Job Code:

C168 (ID# 929)

Sequence #:

001

Number of Hours Per Week:

37.5

Additional Work Hours Information:

May include occasional early morning hours as needed.

Union Affiliation:

Teamsters Local 25

# of openings:

1

Type of Employment:

Regular

Civil Service Type:

Official Service

ESSENTIAL DUTIES AND RESPONSIBILITIES:
Under the supervision of the Commanding Officer of Administration, this position will be working in the Records/Detail Office. Specific duties include but are not limited to the following:

• Maintain vendor accounts for tracking accounts payable/receivable.
• Maintain a computerized detailed list for billing/vendor accounts. Help maintain regular communication with vendors through daily contacts.
• Manage debt collection with unresolved vendor accounts.
• Accounts Receivable tracking of vendor calls for debt collection and maintaining accurate files when invoices are paid on a regular basis.
• Report monthly on accounts payable and receivables, complaint issues both resolved and pending. Share responsibility for planning and preparation of monthly and quarterly reports.
• Perform weekly audit of detail payroll.
• Serve as a back-up for the processing of weekly detail payroll for payment.
• Process department payments and refunds.
• Assist in revenue reporting for Administration Section, including the preparation of Form 21s and other financial transactions such as Form 20s.
• Act as a liaison with other City departments in particular Payroll, Auditing, and Finance.
• Work with Office of Planning, Budget, and Personnel on related issues and projects.
• Assist with Customer Service at the Front Desk as well as data entry as required.
• Perform other tasks and other administrative duties as assigned.

MINIMUM REQUIREMENTS:
Proficient in Microsoft applications particularly Excel and Word. Strong communication skills, both written and verbal. Well-organized with good record keeping skills. Demonstrated customer service experience. Must be able to deal with the diverse general public in a professional manner. Good problem-solving techniques. At least one-year administrative support experience in accounts payable/receivable, finance, and/or debt collection or AA degree in accounting or related field. Experience using Xtra Duty and PeopleSoft Financials and HR preferred. As part of the interview process, the City may require candidates to take and pass a computer skills proficiency test in Microsoft Outlook and Excel.

PHYSICAL DEMANDS:
Ability to access, input, and retrieve information from a computer. Ability to answer phones and maintain multiple files and be able to lift a minimum of at least 10 pounds. Sufficient mobility to travel back and forth to other City Departments.

WORK ENVIRONMENT:
Standard office environment with fluorescent lights, air conditioning, computers, and other standard office equipment. Noise level can be moderate to high when the office is active with phone calls and walk in applicants. This position may be eligible for hybrid work under the City's Telework Policy, depending on operational needs.

DOCUMENTS REQUIRED:
Please upload the below documents to complete your application.

• Resume
• Cover Letter

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ABOUT THE CITY OF CAMBRIDGE

The City of Cambridge is a diverse and vibrant community that 120,000 residents of different ethnic, racial, religious, U.S. nationals and other backgrounds call home. We take pride in our City’s diversity and strive to create a workplace that is reflective of the community we serve - one in which all employees can thrive. The City is also deeply committed to creating an environment in which all our employees are treated equitably and feel included. In joining our team, you would work in a workplace environment that advances and values antiracism, diversity, equity, and inclusion (ADEI), and that is committed to embedding ADEI best practices and tenets in all aspects of our work. City of Cambridge residents are especially encouraged to apply to job openings.

EQUAL OPPORTUNITY / AFFIRMATIVE ACTION

The City of Cambridge is an Affirmative Action/Equal Opportunity Employer and does not discriminate based on race, color, sex, religion, age, national origin, disability, or any other protected category. Women, minorities, veterans, members of the LGBTQ+ Community, and persons with disabilities are encouraged to apply. The City is committed to advancing a workforce culture of antiracism, diversity, equity, and inclusion. Auxiliary aids and services, written materials in alternative formats, and reasonable modifications in policies and procedures will be provided to qualified individuals with disabilities free of charge, upon request by contacting Human Resources at .