Law Firm Office Manager

Our law firm is seeking a sharp individual to join our team as the office manager and financial director. You will lead the billing and finance departments as well as HR and daily operations. You will have the opportunity to work with billing attorneys and their assistants to revise, process, and issue accurate monthly billing as well as clients to ensure bills are paid. Consistent follow-up is required in this role, so prior experience in accounts receivable and human resources are valuable assets. If you have at least 2 years of billing experience and have worked as an office manager, enjoy crunching numbers, love metrics, and reporting, and thrive in a fast-paced work environment, reach out to us today! Responsibilities: Responsible for all HR, Billing and Financing, and Daily Operations of the firm. Financial Duties Include: • Assists with printing proformas and distributes to attorneys for review/approval. • Manage all aspects of daily time entries into CRM. Ensuring attorneys and paralegals are entering time Daily, “In Real Time”. • Run and manage the monthly billing process, including A/R, A/P • Reviews, edits, prints, mails, and copies bills; maintains client billing files (hard copy and electronic formats). • Finalizes and prepares monthly and quarterly invoices including alternative fee arrangements and e-billing. • E-bills clients using various third-party systems. • Reviews trust account ledger for billing attorney. • Checks attorney and paralegals calendars, emails, and phone calls to make sure the time is entered correctly, Daily. • Obtains missing matter or budget information as required for e-billing from clients and attorneys. • Responds to client and attorney inquiries regarding outstanding bills or WIP. • Leads and manages client collections effort monthly by maintaining internal tracking system; follows up with clients as directed by attorneys or established protocol. • Ensure compliance with acceptable accounting standards and practices as well as required client billing guidelines. • Leads and manages client collections efforts monthly by maintaining an internal tracking system; follow up with clients as directed by attorneys or established protocols. Office Management Duties includes: • Oversee the recruitment, onboarding, and retention of staff. • Develop and implement personnel policies, procedures, and programs in compliance with employment laws and regulations. • Manage performance evaluation processes, career development, and training programs for administrative staff. • Foster a positive and inclusive work environment, promoting employee engagement and professional growth. • Address employee satisfaction • Insurance and vendor selection and management • Organize and oversee annual parties and events • Staff Meetings • New Files -opening and Closing old files • Payroll • Facility Management • Staff crisis management Qualifications: • Ability to handle multiple projects at a time and meet deadlines • Advanced computer proficiency, especially with MS Office, Excel, and billing software programs • At least two years’ experience working in a law firm environment as a billing specialist • Strong written and verbal communication skills and organizational skills are required • High school diploma or equivalent is required; some college is helpful • HR and Office Management experience, law firm experience preferred About Company: At Posternock Apell, P.C., we are a highly respected and client-focused law firm offering business litigation and general counsel services. With a history of excellence and a dedication to providing top-tier legal services, we have built a reputation as an industry leader. We take pride in our collaborative and supportive work environment, where individual contributions are valued and celebrated.