Managerial Assistant III

Office of the Illinois Secretary of State

Alexi Giannoulias

Job Title:    Managerial Assistant III
Division: Administration
Union:          N/A
Location:    501 S Second St, Springfield, IL – Sangamon County Salary:        Starting at $4,656.00 monthly with salary commensurate with experience Overview: 
Performs a variety of administrative, confidential, complicated and/or sensitive duties as a staff assistant, performing a variety of administrative functions including assisting in the coordination of legal, labor and employment matters and issues for the Director , and liaisons with Department staff, other department's personnel, Executive Office, and outside agencies on matters . Duties and Responsibilities:

• Works with the Deputy Director of Labor Relations to assist in the handling of union matters, including but not limited to attending 3rd level grievance hearings, preparing responses to such grievances, or handling union issues as they arise as directed by the Director or Deputy Director.
• Coordinates with manager of the training division and the Human Resource Officer to assist in the preparation of training materials, as well as conducting training programs such as New Employee Orientation, as directed.
• Works with the manager of the training division to assist with criminal history background checks, handling the review and investigations of matters that arise, and preparing all correspondence necessary for the implementation of the program.
• Handles special projects as directed by the Director and/or Human Resources Officer.
• Performs other related duties as required or assigned.

Specific Skills:

• Requires thorough knowledge of administrative practices and methods.
• Requires extensive knowledge of agency operations.
• Requires ability to express complex ideas clearly both orally and in written form.
• Requires ability to develop and maintain satisfactory working relationships with legislators, judicial and executive branch officials, other agency representatives and the general public.
• Requires willingness to travel and possession of a valid Illinois driver’s license as required by individual positions within the class.

Education and Work Experience: Requires knowledge, skill and mental development equivalent to the completion of four years of college, with coursework in public or business administration AND three years of responsible professional experience in a public or private organization.
Additional requirements may need to be met for applicants to be deemed qualified for individual positions within the class; this may include specific licenses, certification or credentials as related to the position's duties and responsibilities as defined by the Department of Personnel . Application Process: 

• Please visit to apply by completing the online application; you may also upload a resume or other attachments as needed .
• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago ) or Springfield ).  

 
Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.
Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.